Data Manager at Gasabo District (GASABO ): (Deadline 8 July 2025)

Responsibilities of a Data Manager at Level Two Teaching Hospital 🔹 1. Health Information System (HIS) Management Oversee the implementation and maintenance of Electronic Medical Records (EMR), Laboratory Information Systems (LIS), DHIS2, and other hospital-based data platforms. Ensure interoperability, uptime, user support, and regular backups of data systems. Coordinate with IT teams and Ministry of Health for updates and compliance. 🔹 2. Supervision and Capacity Building Supervise and mentor data clerks, records officers, and M&E staff across departments (e.g., outpatient, inpatient, HIV, maternity, lab, pharmacy). Build capacity through training on data collection tools, indicator definitions, EMR use, and reporting procedures. Support academic staff and students with research data needs. 🔹 3. Data Collection and Management Ensure accurate and timely data entry from all departments and clinical services. Monitor data completeness, accuracy, and consistency across units. Maintain updated digital and physical data records securely. 🔹 4. Data Quality Assurance (DQA) Lead routine DQA exercises, identify data quality gaps, and implement improvement plans. Conduct monthly and quarterly reviews of program data (e.g., patient care, HIV services, TB, maternal health). Work with clinicians to resolve discrepancies between registers, EMR, and DHIS2 reports. 🔹 5. Data Analysis and Use for Decision-Making Analyze hospital service data to identify trends, gaps, and opportunities. Prepare dashboards, scorecards, and performance reports to support clinical decision-making and hospital planning. Present findings in management, quality improvement, and review meetings. 🔹 6. Reporting and Coordination Compile and submit monthly, quarterly, and annual reports to: Hospital management District/Provincial Health Offices Ministry of Health (via HMIS/DHIS2) Development partners (if applicable, e.g., CDC, Global Fund) Ensure all reporting deadlines and formats are met. 🔹 7. Support for Teaching, Research, and Training Assist faculty and students in accessing reliable health service data for research and academic projects. Support data collection tools and ethics-compliant data handling in research. 🔹 8. Monitoring and Evaluation (M&E) Support hospital M&E frameworks by: Tracking KPIs Conducting performance reviews Supporting program evaluations and operational research 🔹 9. Confidentiality and Data Security Implement data protection policies in line with national standards and institutional requirements. Safeguard patient and institutional data through secure systems and access control. 🔹 10. Liaison and External Engagement Act as the focal point for data-related audits, evaluations, and site visits by external bodies (e.g., MOH, partners, donors). Participate in regional and national data review meetings, workshops, and capacity-building initiatives.