Diplomatic Missions Administration Officer at Ministry Of Foreign Affairs And International Cooperation (MINAFFET): (Deadline 8 May 2024)

Diplomatic Missions Administration Officer at Ministry Of Foreign Affairs And International Cooperation (MINAFFET): (Deadline 8 May 2024)

Diplomatic Missions Administration Officer at Ministry Of Foreign Affairs And International Cooperation (MINAFFET): (Deadline 8 May 2024)

Job responsibilities

– Administer Diplomats’ payroll and contribution to Rwanda – Plan (with concerned Units) and administer Diplomats training and development; – Maintain a professional filing system covering all HR records of Embassies and Consulates, – Provide protocol and logistical services to Ambassadors/HC and Consuls of Rwanda abroad while in Rwanda; – Perform any other duties as assigned by immediate supervisor. – Ensure management of administrative acts of Diplomats – Carry out the Human Resources Management, Development & General Administration of Rwanda Diplomatic Missions abroad, – Manage Diplomats’ Movements (appointment, reconstitution leave, transfers and recall); – Manage the annual and reconstitution leave cycle (Plan) of the Diplomats; – Inspect Administratively Rwandan Diplomatic Missions and Consular services and make appropriate follow up; – Develop annual capacity building plan for the Diplomats; – Ensure proper communication between Embassies-Consulate and Minaffet HQ, – Coordinate activities of Rwanda Consulate abroad and facilitate them accordingly; – Perform any other duties as instructed by the supervisor.
Minimum qualifications
    • 1

      Bachelor’s Degree in Public Administration

      0 Year of relevant experience

    • 2

      Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience

    • 3

      Bachelor’s Degree in Human Resource Management

      0 Year of relevant experience

    • 4

      Bachelors Degree in Management with specialization in Human Resource

      0 Year of relevant experience

    • 5

      Bachelor’s Degree in Business Administration with specialization in Human Resource

      0 Year of relevant experience

    • 6

      Bachelor’s Degree in Information Management

      0 Year of relevant experience

    • 7

      Bachelor’s Degree in Business Administration

      0 Year of relevant experience

  • 8

    Bachelors degree in management

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Integrity
    • 2
      Strong critical thinking skills and excellent problem solving skills.
    • 3
      Inclusiveness
    • 4
      Accountability
    • 5
      Communication
    • 6
      Teamwork
    • 7
      Client/citizen focus
    • 8
      Professionalism
    • 9
      Commitment to continuous learning
    • 10
      Analytical skills
    • 11
      Knowledge of public sector human resource policies, regulations and procedures
    • 12
      Operating knowledge of human resource management systems and processes;
    • 13
      Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage
    • 14
      Resource management skills
    • 15
      Problem solving skills
    • 16
      Decision making skills
    • 17
      Time management skills
    • 18
      Risk management skills
    • 19
      Results oriented
    • 20
      Digital literacy skills
  • 21
    Familiar with Rwanda Diplomatic Missions and Consular Operations

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