Director of Administration and Finance Unit at PUBLIC SERVICE COMMISSION (PSC): (Deadline 19 May 2022)

Director of Administration and Finance Unit at PUBLIC SERVICE COMMISSION (PSC): (Deadline 19 May 2022)

Job description

BUDGET PREPARATION
1. Coordinate the budget preparation process as well as the action plan for the unit.
2. Ensure the Budget preparation as well as the action plan of the unit
3. Supervise the preparation of the Budget allocation activities;
4. Ensure the annually, quarterly and monthly Cash Flow Plans for the financial year are timely prepared
5. Ensure the approved Annual Plan of Action and MTEF are timely entered into the SMART IFMIS System
6. Participate in the budget consultation process with MINECOFIN and Parliament
EXECUTION OF THE BUDGET ALLOCATED
1. Ensure the annually, quarterly and monthly Cash Flow Plans for the financial year are timely prepared;
2. Ensure the request for funds is processed, and transferred to the ’s account on time;
3. Verify/review all the payments processed so as to ensure compliance with the financial laws, rules and regulations;
4. Supervise the Budget revision process
SUPERVISION OF THE FINANCIAL REPORTING ACTIVITY
1. Ensure timely preparation of periodical (monthly, quarterly and annually) financial reports and statements;
2. Review of the financial reports and statements for quality assurance;
3. Ensure the reports on Human Resource Management activities;
HUMAN RESOURCE MANAGEMENT
1. Coordinate Human Resource Planning and Recruitment Process
2. Ensure that the number of employees required in comparison to the institution’s mandate is met;
3. Identify the competencies required in performance of duties;
4. Manage HR data (e.g. Gender Parity, Age of retirement etc…)
5. Ensure time management of the staff;
6. Ensure an effective performance management of the staff;
7. Coordinate Human Resource Development;
8. Management of Staff Exit Process
MANAGEMENT OF DOCUMENTATION, ICT & LOGISTICS
1. Ensure efficient stock inventory and management of Office Equipment & assets;
2. Ensure Office Equipment are depreciated as well as the management of their disposal process;
3. Coordinate Meetings, Conferences, Workshops Seminars and Symposium
4. Manage and facilitate Transport of staff;
5. Oversee the management and preservation of the records and archives
6. Supervise all ICT functions