Director of Administration & Finance Unit at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)

Director of Administration & Finance Unit at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)

Job description

1.Coordinate the development, execution and monitoring of Rwanda Cooperatives Agency budgets
 Participate in the development of key priorities/Action Plan of RCA;
 Coordinate the budget preparation process;
 Participate in budget negotiation with MINECOFIN, Parliament and development partners;
 Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
 Monitor RCA budget execution;
 Verify and sign all payments;
 Supervise justification of funds used in different operations;
 Ensure timely preparation of required financial reports;
 Coordinate budget revision process.
2.Coordinate staff recruitment and selection process.
 Supervise the implementation of the policies and procedures of recruitment of staff;
 Supervise and assess the process of recruitment from advertisement to selection of successful candidates.
3.Coordinate performance management of RCA staff
 Coordinate the preparation and signing of the performance contracts;
 Supervise the implementation of the employees’ performance contracts and their appraisals.
4.Coordinate staff payments and compensation.
 Supervise the preparation of the salary budget and other benefits;
 Coordinate the preparation of the salary payroll lists, fringe benefits and other bonuses.
5.Coordinate and Assist all ICT activities
 Ensure accuracy, quality and integrity of data
 Establish electronic data bank/warehouses at RCA
 Coordinate the management of database on the cooperatives by insuring the data entry and database security
 Day to day coordination of maintenance and operations of RCA website and ensure that all web pages comply with appropriate policies, guidelines and standards
 Coordinate the installation,updating,maintenance,monitoring,control of servers /computers and their operating system,
 Direct cabling, configuring and installing computer hardware, computers and computer networks and software for network and stand-alone applications
 Connection of users on the Local Area Network (LAN) for information sharing, use of intranet and printers sharing.
6.Supervise and coordinate the management of office material and assets
 Advise on the approval of office equipment to be procured;
 Approve material requests from staff;
 Supervise the preparation of periodic inventory of RCA assets;
 Supervise regular update RCA assets register;
 Coordinate auctions of RCA assets.
7.Coordinate and monitor activities of the Administration and Finance unit
 Organize unit regular meetings;
 Monitor the implementation of the unit employees’ performance contracts and their appraisals;
 Prepare and submit the mid-term and annual performance evaluation report of unit staff;
 Supervise proper orientation and induction of new unit staff;
 Ensure proper contract management for operational services;
 Ensure preparation and submission of activity plans and periodic report;
 Coordinate external and internal audit of the RCA.
8.Supervise and coordinate activities of central secretariat
 Supervise the reception, record and distribute all incoming and outgoing mails;
 Supervise the establishment and maintenance of the general filing system and file all correspondences.