Director of Administration & Finance Unit at RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA): (Deadline 10 November 2021)
Job description
1. Coordinate the development, execution, monitoring and reporting of the RPPA budget (ordinary)
Participate in the development of key priorities/Action Plan of the institution(RPPA) ;
Participate in the budget preparation process;
Participate in budget negotiation with MINECOFIN;
Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
Monitor RPPA budget execution in compliance with the public finance rules and procedures;
Formulating an appropriate financial management and accounting systems and procedures
Receive and check all invoices and requests and forward them for payment;
Verify and sign all payments;
Ensure timely preparation of periodic budget execution and financial statement reports;
Participate in budget revision process.
2. Coordinate staff recruitment and selection process.
Supervise the implementation of the policies and procedures of recruitment of staff;
Supervise and assess the process of recruitment from advertisement to selection of successful candidates;
Organize the orientations/induction of the new staff
Lead the probation process.
3. Coordinate staff planning and development.
Ensure need assessment of staff capacity building;
Ensure the development of capacity building plan ;
Ensure the timely submission of the capacity building plan to the relevant institution;
Ensuring the implementation of capacity building plan;
Monitor regular trainings impact assessment;
4. Coordinate performance management of RPPA staff.
Coordinate the preparation and signing of the performance contracts;
Monitor the implementation of the employees’ performance contracts;
Coordinate staff performance evaluation;
Consolidate and submit the annual performance evaluation report of employees.
5. Ensure staff welfare
Ensure timely staff salary payment and other benefits
Ensure employees complaints are handled;
Ensure the declaration of statutory withheld (PAYE, Pension and health contributions) are timely made
Ensure recreational services for the staff is provided
Ensure staff refreshment is provided;
Coordinate staff leave plan and implementation;
Organize unit regular meetings;
6. Ensure proper Labor relations
Ensure compliance with public service laws and regulations in force;
Monitor staff attendance, investigate causes for staff absence and recommend solutions;
Coordinate the
Minimum Qualifications
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Degree in other field with API/PFM Certificate
Experience: 3
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Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 3
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Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 1
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Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 1
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Bachelor’s Degree Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 3
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Networking skills
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Leadership skills
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Mentoring and coaching skills
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Time management skills
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Risk management skills
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Performance management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
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Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS, IFRS; ISSAs)
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Proficiency in financial management systems
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Proficiency in Financial Management systems and in-depth knowledge of the Rwanda’s public finance management
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Knowledge of standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)
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