Director of Administration & Finance Unit at RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA): (Deadline 10 November 2021)

Director of Administration & Finance Unit at RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA): (Deadline 10 November 2021)

Director of Administration & Finance Unit at RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA): (Deadline 10 November 2021)

Job description

1. Coordinate the development, execution, monitoring and reporting of the RPPA budget (ordinary)
 Participate in the development of key priorities/Action Plan of the institution(RPPA) ;
 Participate in the budget preparation process;
 Participate in budget negotiation with MINECOFIN;
 Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
 Monitor RPPA budget execution in compliance with the public finance rules and procedures;
 Formulating an appropriate financial management and accounting systems and procedures
 Receive and check all invoices and requests and forward them for payment;
 Verify and sign all payments;
 Ensure timely preparation of periodic budget execution and financial statement reports;
 Participate in budget revision process.
2. Coordinate staff recruitment and selection process.
 Supervise the implementation of the policies and procedures of recruitment of staff;
 Supervise and assess the process of recruitment from advertisement to selection of successful candidates;
 Organize the orientations/induction of the new staff
 Lead the probation process.
3. Coordinate staff planning and development.
 Ensure need assessment of staff capacity building;
 Ensure the development of capacity building plan ;
 Ensure the timely submission of the capacity building plan to the relevant institution;
 Ensuring the implementation of capacity building plan;
 Monitor regular trainings impact assessment;
4. Coordinate performance management of RPPA staff.
 Coordinate the preparation and signing of the performance contracts;
 Monitor the implementation of the employees’ performance contracts;
 Coordinate staff performance evaluation;
 Consolidate and submit the annual performance evaluation report of employees.
5. Ensure staff welfare
 Ensure timely staff salary payment and other benefits
 Ensure employees complaints are handled;
 Ensure the declaration of statutory withheld (PAYE, Pension and health contributions) are timely made
 Ensure recreational services for the staff is provided
 Ensure staff refreshment is provided;
 Coordinate staff leave plan and implementation;
 Organize unit regular meetings;
6. Ensure proper Labor relations
 Ensure compliance with public service laws and regulations in force;
 Monitor staff attendance, investigate causes for staff absence and recommend solutions;
 Coordinate the

 

Minimum Qualifications

  • Degree in other field with API/PFM Certificate

    Experience: 3

  • Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

    Experience: 3

  • Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

    Experience: 1

  • Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

    Experience: 1

  • Bachelor’s Degree Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

    Experience: 3

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Resource management skills

  • Analytical skills

  • Problem solving skills

  • Decision making skills

  • Networking skills

  • Leadership skills

  • Mentoring and coaching skills

  • Time management skills

  • Risk management skills

  • Performance management skills

  • Results oriented

  • Digital literacy skills

  • Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

  • Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS, IFRS; ISSAs)

  • Proficiency in financial management systems

  • Proficiency in Financial Management systems and in-depth knowledge of the Rwanda’s public finance management

  • Knowledge of standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)

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