Documentalist & Archivist Under Statute at BUGESERA DISTRICT HEALTH: (Deadline 16 May 2023)
Job description
1. Define and provide guidelines and methods for data collected and data analysis in the hospital and health centers
2. Prepare data collected in health centers and hospital then test their validity and reliability and create a database
3. Do hospital and health centers data quality audit.
4. Ensure the security of data including their backups
5. Participate in hospital data verification and validation.
6. Do data entry into different health information systems database on time as recommended.
7. Define the Bio-Medical Statistics strategy in accordance with the strategic plan of the hospital
8. Evaluate the statistical methods and procedures used to obtain data in order to ensure validity applicability, efficiency and accuracy.
9. Provide all data related to the patients and researchers
10. Develop and updated models for the calculation of common indicators (Excel) of the various services of the Hospital: then do the descriptive analysis of monthly and quarterly data for each service.
11. Updating and collecting data from different parts of the hospital namely (PMTCT, VCT, ART, TB, etc ….) and to ensure their reliability.
12. Ensure the capture of all data and transmission of daily hospital report.
13. The management and analysis of SIS data collected by health centers.
14. Make descents centers health’s to verify the reliability and quality of data.
15. Provide feedback information to the holder of the health centers and data manager at the health center.
16. Give exposed in relation to the collection and reliability of data.
17. prepare monthly, quarterly and annual activities of its
18. Ensure archiving reports SIS health centers and the hospital.
19. Participate in operational research.
20. Respect the calendar of supervision of health centers and hospital.
21. Consolidate statistical reports from different services and projects operating under hospital.
22. Do everything else asked by his or her supervisor in the work
Minimum Qualifications
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Advanced Diploma in Office Management
0 Year of relevant experience
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Advance Diploma in Documentation
0 Year of relevant experience
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Advance Diploma in Archives Studies
0 Year of relevant experience
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Advance Diploma in Archives
0 Year of relevant experience
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Advance Diploma in Information Management
0 Year of relevant experience
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Advance Diploma in Arts and Publishing
0 Year of relevant experience
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Bachelor’s Degree in Library and Information Science
0 Year of relevant experience
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Bachelor’s Degree in Documentation
0 Year of relevant experience
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Bachelor’s Degree in Archival Studies
0 Year of relevant experience
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Bachelor’s Degree in Archives
0 Year of relevant experience
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Bachelor’s Degree in Information Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
-
Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
-
Advanced Diploma in Library and Information Science
0 Year of relevant experience
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Advanced Diploma in Bibliotheconomy
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Knowledge of archive management software
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Knowledge of the documentation management system (DMS) would be an advantage
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Knowledge of integrated document management
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Analytical skills;
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