Documentation and Archives Officer at Gisagara District: (Deadline 25 January 2024)
Job responsibilities
-Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; -Develop and implement, in collaboration with concerned staff, an information classification and access policy; -Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; -Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; -Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; -Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
Minimum qualifications
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1Bachelor’s Degree in Office Management
0 Year of relevant experience
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2Advanced Diploma in Library and Information Science
0 Year of relevant experience
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3Bachelor’s in Library & Information Science
0 Year of relevant experience
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4Advanced Diploma in Bibliotheconomy
0 Year of relevant experience
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5Office Management
0 Year of relevant experience
Required competencies and key technical skills
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1Report writing and presentation skills
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2Organizational and planning skills
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3Organization skills
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4Knowledge of archive management software
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5Knowledge of the documentation management system (DMS) would be an advantage
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6Knowledge of integrated document management
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7Communication skills
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8Interpersonal skills
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9Bookkeeping skills
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10Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage
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11Proficiency in information technology, Computer literacy
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