Driver at United Nations Development Programme -Rwanda: (Deadline 2 June 2022)

Driver at United Nations Development Programme -Rwanda: (Deadline 2 June 2022)

Driver at United Nations Development Programme -Rwanda: (Deadline 2 June 2022)

I.  Position Information

Job Title: Driver- Rwanda Nationals Only

Department: Rwanda/ RBA 

Reports to: Administrative Associate,

Grade Level: G3

Bureau: RBA

Direct Reports: – N/A

Position Number: 00000291

Position designation:

with no mobility requirement

Duty Station: Kigali/ Rwanda

Career Track: General Services

Career Stream: Corporate Operations – General Administration

Contract Modality: FTA Local

Contract Duration: 2-year FTA

II. Background and Organizational Context

Under the overall guidance of the Operations Manager and the direct supervision of the Administrative Associate, the Driver provides reliable and safe driving services to Heads of Office of Rwanda Office, other high-ranking UN officials and visitors and administrative services, as required, ensuring high accuracy of work. The Driver demonstrates a client-oriented approach, a high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.

III. Position Purpose

Provision of safe and reliable driving services and other related administrative tasks as required by the team.

IV. Key Duties and Accountabilities

1.) Ensures provision of reliable and safe driving services by

Example of Duties:

  • driving office vehicles for the transport of Heads of UNDP office, other high-ranking officials and visitors and delivery and collection of mail, documents and other items,
  • meeting official personnel and visitors at the airport including visa and customs formalities arrangements when required.
  • Uses training opportunities to stay up to date on related UN rules and regulations, safety standards and policies, any practical training exposure

2.) Ensures cost-savings through proper use of vehicles through

Example of Duties:

  • accurate maintenance of daily vehicle logs,
  • provision of inputs for preparation of the vehicle maintenance plans and reports.

3.) Ensures appropriate day-to-day maintenance of the assigned vehicle through

Example of Duties:

  • timely minor repairs, arrangements for major repairs, timely servicing of vehicle [changes of oil etc.], check of tires, brakes, car washing, etc.
  • availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.

4.) Supports the administrative team with:

Example of Duties:

  • conveyance of office documents to government ministries
  • support on other related administrative tasks.

5.) Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Example of Duties:

  • inputs for security reporting, etc.

V. Requirements:

Education

Secondary Education is required.  Valid Driver’s license.

Experience, Knowledge, and Skills

  • Minimum 3 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.
  • UN experience would be an advantage.
  • Fluency in English and Kinyarwanda.

Expected Demonstration of Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility 

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination 

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

People Management (Insert below standard sentence if the position has direct reports.)

N/A

Cross-Functional & Technical competencies (insert up to 7 competencies) 

Thematic Area

Name

Definition

Operational Effectiveness

Effective performance

Ability to perform routine tasks, handle volume of work as needed [multi-task], able to deliver within rules and regulations. Can manage data, handle documents efficiently

Administration & Operations

Vehicle management

Knowledge of policy & procedures on fleet management

Administration & Operations

Insurance management

Knowledge of policy and procedures on insurance; ability to conduct risk assessment to procure coverage; to ensure relevant tracking and reporting

Administration & Operations

Documents and records management

Overall document (hard or electronic) management.

registry and retention policy including storing and

archiving

Security Services

Safety management (including Air, Road, Fire)

Knowledge of air, road, and fire safety programmes/systems and ability to assess risks and identify mitigation measures

Administration & Operations

Travel policy and procedures

Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel related matters

NB: UNDP is committed to diversity and inclusion within its work force, for this position we strongly encourage female and persons living with disabilities to apply to become part of the organization.

VI. Keywords

Client support

Driver to senior managers

UN and diplomats

VII. Signatures- Job Description Certification

Incumbent (if applicable)

Name     Placide Murekatete                                     Signature                                         Date

Supervisor/ Administrative Associate

Maxwell Gomera                                                       Signature                                         Date

Resident Representative

How to Apply

Click on the Apply button for application until 02nd of June,2022 

CLICK HERE TO READ MORE AND APPLY

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