Executive Administrative and Events Coordinator at Rwanda Institute for Conservation Agriculture (RICA): (Deadline 28 May 2024)
The Rwanda Institute for Conservation Agriculture (RICA) is a unique and innovative English language undergraduate institution dedicated to preparing the next generation of agricultural leaders of Rwanda and East Africa. Students at RICA engage in curricular and co-curricular learning opportunities emphasizing Conservation Agriculture and One Health principles, oral and written communication, leadership, and entrepreneurship.
In an experiential learning environment, students develop the knowledge and experience necessary for a wide range of careers in agriculture. Students at RICA experience the six Enterprises including Dairy, Poultry and Swine, Food Processing, Row and Forage Crops, Vegetable and Fruit Crops, Irrigation and Mechanization.
The curriculum is designed to incorporate threads of Innovation, Conservation, One Health Systems Thinking, and Entrepreneurship. Communication, One Health Systems Thinking, and Entrepreneurship are woven throughout the curriculum.
All RICA graduates will be innovative problem solvers able to operate farms and ranches, start agribusinesses, assume management roles in cooperatives, NGOs, and other agricultural enterprises, serve their communities as extension agents and technical and policy experts, or assume positions of agricultural leadership in Rwanda.
POSITION: EXECUTIVE ADMINISTRATIVE AND EVENTS COORDINATOR
DESCRIPTION
The Administrative and Events Coordinator serves as the point of contact among RICA Executive Staff (Vice Chancellor and Deputy Vice Chancellors), RICA staff, students and stakeholders, and is a partner in advancing RICA’s mission to develop future innovators in agriculture. Reporting to the Vice Chancellor (VC), the Administrative and Events Coordinator duties include providing administrative support to RICA’s VC to ensure efficient operation and communication to and from the Vice Chancellor’s office, and to support general function of RICA’s Executive Staff. The Administrative and Events Coordinator is responsible for confidential and time sensitive material and is expected to adhere to RICA’s concepts, practices and procedures. For large events they chair an organizing committee representing various campus functions involved in conducting the event.
RESPONSIBILITIES
- Respond and address queries and requests from staff and investors in a timely manner.
- Work with the Administrative Officer to co-ordinate travel arrangements of the VC.
- Draft correspondence, speeches, briefings as requested by VC.
- Coordinate meetings with the VC.
- Maintain and organize the VC diary, filing records and all other relevant areas as necessary.
- Provide comprehensive secretarial and administration services to the VC.
- Manage incoming and outgoing correspondence, sort and read mail, draft responses, receive and send emails.
- Follow up on the VC’s directives to ensure that they are achieved.
- Manage VC calendar, set meetings and appointments.
- Take, distribute, and archive meeting minutes.
- Manage VC travel arrangements and schedules.
- Point of contact for RICA Executive Staff, faculty, and stakeholders, managing communications and information flow in a timely and accurate manner
- Manage VC budget and expenses, providing reports as appropriate.
- Manage the RICA Events calendar, insuring it is current and available to both the RICA community and externally as appropriate.
- Coordinate planning and conducting RICA community and larger events on and off campus.
- Ensure venues are scheduled and appropriate for each event.
- Coordinate communication and facilitation for internal and external speakers.
- Ensure AV/IT capacity is adequate for each event.
- Ensure budget capacity exists for each event, and that expenses are properly reported.
- If needed, ensure food and beverages are scheduled with dining services or external vendors.
- Ensure communications and publicity for events are timely and appropriate.
- For large events, chair a coordination committee representing various campus entities needed to conduct the event.
MINIMUM QUALIFICATIONS
- BS/BA degree in agriculture, communications, or affiliated fields.
- Strong experience with office technology – hardware and software, especially MS Office applications.
- Strong communication skills (phone, email and in-person) with advanced written and spoken
- Experience exercising discretion and confidentiality with sensitive information.
- Excellent organizational skills with an ability to think proactively and prioritize work.
- Ability to manage multiple projects at the same time.
- Ability to influence and motivate others.
- Keen understanding of cultural sensitivities.
- Strategic thinking ability.
- Two or more years’ experience as a Senior Executive Administrative Coordinator/Assistant preferred.
HOW TO APPLY
- Fill the information required, upload and submit the documents in English to the link provided below.
Please combine your resume/CV with your degree certificate, and any other relevant document, as one PDF file before you upload.
Application Link
https://rica.bamboohr.com/jobs/
Application review will begin May 28, 2024 and will continue until the position is filled.
Website: https://www.rica.rw/
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