Executive Assistant at King Faisal Hospital Rwanda (KFHR): (Deadline 7 September 2022)

POSITION 

COMPETENCY REQUIREMENT

KEY RESPONSIBILITIES

No 

EXECUTIVE ASSISTANT.

EDUCATION AND EXPERIENCE

• She/he must have a minimum of Bachelor’s Degree (A0) in Business administration; Public administration/Management or tertiary qualification in office management or relevant field
• A master’s degree qualification in Public Health, Law, Finance (Accounting) is an added advantage
• He /She should have a minimum of 5 years of working experience in management especially in a health related field
• Evidence of structured and professional career development

 SKILLS AND ABILITIES

• Demonstrates ability to work both independently and within a team.
• Willing and able to deliver services effectively and efficiently in order to meet client requirements.
• Great work ethic and integrity
• Knowledge of health & safety standards and requirements is an added advantage
• Excellent written and oral communication skills
• Able to analyze detailed information
• Ability to work in a team

• Manage the administrative functions in the CEO’s Office.
•  Analyze data and provide regular reports on activity to enable services and standards to be monitored identify and implement corrective action, escalating as appropriate.
•  Formulate standard operating procedures, protocols and local policies.
•  Manage the implementation and overall management of office systems, control processes and risk management arrangements to ensure effective delivery of service.
• Manages the CEO’s day-to-day calendar, including coordinating meetings and ensuring timely communication
• Drafts letters, reports, and other official documents
• Ensure proper record keeping in the CEO’s Office and manage these systems
• Ensure that in the CEO’s absence take messages, prioritize the importance of messages, events and meetings
• Attends relevant meetings and takes minutes where required
• Coordinate any travel logistics relevant to the Office of the CEO
• Liaises with Public Relations Office in terms of complaints handling
• Link

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