Executive Assistant CTO’s Office at Rwanda Development Board (RDB): (Deadline 28 January 2025)
Job responsibilities
• Coordinate information flows, planning, work allocation and reporting in CTO’s Office; • Initiate, design and implement new systems and processes in the CTO’s office for effective flow of work • Proactively attend to all CTO’s administrative emails and where appropriate, provide communication advice to CTO for necessary action across different partners, departments, divisions and other offices; • Monitor progress and ensure timely delivery on projects and tasks of the CTO’s office across different partnerships and departments/ offices; • Review and quality control briefings and reports going to CTO; • Liaise with Departments under CTO to collect and analyze/classify information to report to CTO; • Communicate CTO’’s decisions to Departments and Divisions under him/her; • Work closely with CTO on support issues that require specific follow-up. • Liaise with RDB stakeholders, upon request of the CTO, to ensure coherence, consistency and harmony; • Make recommendations to the CTO in addressing day to day gaps identified; • Draft correspondences /executive communication on behalf of the CTO in a professional manner; • Prepare written reports, meeting papers, position papers, and executive summaries as requested by the CTO; • Handle sensitive files with confidentiality. • Any other related assignment as may be directed to her/him by her/his superior Key Competencies required Reliable understanding of the Rwandan and regional Investment climate; • Flexible with ability to work well with both internal and external clients. • Good presentation skills, and ability to communicate well with various audiences, including staff, management and external clients. • Analytical, problem-solving, leadership and critical thinking skills. • Self-starter with leadership skills in order to take charge in facilitating the office needs; • Sound computer skills, including proficiency in Microsoft Office products; • Strong command of written and spoken English; • Proficiency in French and Kinyarwanda is an added advantage;
Qualifications
1
Bachelor’s Degree in Public Administration
3 Years of relevant experience
2
Master’s Degree in Public Administration
1 Years of relevant experience
3
Bachelor’s Degree in Office Management
3 Years of relevant experience
4
Master’s Degree in Hospitality and Tourism Management
1 Years of relevant experience
5
Bachelor’s Degree in Hospitality and Tourism Management
3 Years of relevant experience
6
Master’s Degree in Office Management
1 Years of relevant experience
Required competencies and key technical skills
1
Integrity
2
Strong critical thinking skills and excellent problem solving skills
3
Inclusiveness
4
Accountability
5
Communication
6
Professionalism
7
Analytical skills
8
Problem solving skills
9
Decision making skills
10
Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
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