Executive Assistant to the CEO at KT Rwanda Networks Ltd: (Deadline 9 July 2022)

Executive Assistant to the CEO at KT Rwanda Networks Ltd: (Deadline 9 July 2022)

KT Rwanda Networks Ltd (KTRN LTD)

KG 7 Avenue, 7th Floor Kigali Heights Building

PO Box 5440, Kigali – Rwanda

Email: [email protected]

JOB ADVERTISEMENT:

Opening date:  June 30^th, 2022

Closing date:  July 9^th, 2022

Background:

KT Rwanda Networks, Ltd (“KTRN Ltd”) is a licensed company that has been incorporated under the laws and regulations of the Republic of Rwanda. The company is engaged in the business of providing & installing 4G LTE advanced technology within Rwanda.

In order to effectively accomplish its business objectives, KTRN Ltd is looking for a qualified and competent candidate to fill the vacant positions below:

Position: Executive Assistant to the CEO: (1)

Key Responsibilities:

• Act as the CEO’s first point of contact with people from both inside and outside the company
• Dealing with incoming email, faxes and post, and other corresponding on behalf of the CEO;
• Devising and maintaining office systems, including data management and filing;
• Arranging travel, visas, and accommodation and, occasionally, travelling with the CEO to take notes or dictation at meetings;
• Screening phone calls, enquiries, and requests, and handling them when appropriate;
• Organizing and maintaining diaries and making appointments;
• Producing documents, briefing papers, reports, and presentations
• Organizing meetings and providing general assistance during presentations
• Liaising with clients, suppliers, and other staff
• Replenish office materials such as printer supplies, paper, office supplies, etc.
•  Provide event management support as requested.
•  Provide hospitality to all guests and help to create a welcoming environment.
•  Answer main phone line and respond to inquiries.
•  Process and distribute daily mail.
•  Invest in building long-lasting relationships both externally and internally.
•  Manage petty cash reimbursements and reconciliation.
•  Other projects/duties as assigned for the overall benefit of the Company.

Qualifications, Experience, Skills & Competencies required:

• Bachelor’s degree in administration, management, finance, and other related fields
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience of 3 years of experience in the assisting executive c-level management
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, partners.
• Make appropriate, informed decisions regarding priorities and available time.
•  Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.

Interested candidates who meet the above requirements should submit their application letters accompanied with their CVs and copies of certified Degree(s), Copy of ID, online addressed to the Human Resources management of KTRN, located at KG 7 Avenue, 7^th Kigali Heights, to the below email:[email protected]

The deadline for submission of applications is scheduled on July, 9^th 2022, 5:00pm.

Only shortlisted candidates shall be contacted.

KTRN Management