Finance, Admin and Operations Officer at Ni Nyampinga: (Deadline 20 May 2024)

Finance, Admin and Operations Officer at Ni Nyampinga: (Deadline 20 May 2024)

Job vacancy at Ni Nyampinga

Ni Nyampinga is a locally led Non-Governmental Organization (NGO) based in Rwanda. Established in 2011, as Girl effect Brand, it registered as an independent local NGO in October 2022, Ni Nyampinga is dedicated to promoting gender equality and empowering young people especially adolescent girls and young women. Through gender transformative programming and social behavior change communication, Ni Nyampinga aims to provide young people, especially girls with the skills, agency, and knowledge to make informed decisions in order to reach their full potential. Ni Nyampinga does so by engaging girls with inspiring content on health, education, social, economic and safety assets, that challenges harmful perceptions and gender norms rooted in social cultural beliefs, thus contributing to equal access to rights and opportunity.

Post Title: Finance, Admin and Operations Officer

Ni Nyampinga is seeking a qualified competent Finance, Administration and Operations Officer to manage and oversee its financial, administrative and operations with the aim to optimize financial management practices by strengthening internal controls and procedures while overseeing administrative tasks to ensure smooth day-to-day operations. This role is crucial to maintaining accurate financial records, providing strategic financial guidance, upholding compliance with relevant accounting standards and regulations and managing administrative operations effectively.

The Finance, Administration and Operation s Officer role will be key in producing Project Completion Report (PCR) with due attention to effectiveness and efficiency for proper grant management and strategic decision making for sustainability.

Duties and responsibilities

The overall objective of this role is to provide expert financial, admin and operations advice and guidance to management, participating in budgeting and forecasting processes to support organizational goals.

• Review existing or develop financial, admin and operations robust internal controls, procedures and management tools to safeguard assets, minimize risk, and enhance operational efficiency to better comply with procurement and financial management policies, as well as donor requirements
• Lead, foster effective communication and coordinate financial, administrative and operations functions within Ni Nyampinga, complying to organizational policies, regulatory requirements.
• Preparation of annual organizational projections and project budgets and quarterly forecasts
• Oversee day-to-day accounting operations and administrative tasks, including procurement, facilities management, and human resources and provide monthly and/or quarterly budget consumption reports for running projects and following analysis, (Accounts payable and receivable, including payrolls and other payments as appropriate, grant payments and donations) make recommendations to project leads & management team
• Conduct in-depth financial analysis to identify trends, variances, and opportunities for improvement, providing strategic recommendations to support decision-making
• Maintain accurate and timely recording of financial transactions, preparing organizational financial forecast, report and statements, managing exchange loss and gains and liaise with internal and external auditors, tax authorities, regulatory bodies, and other stakeholders, ensuring compliance with all relevant regulations and requirements to support organizational goal.
• Acting as the point of contact for Project Completion Report for all banking processes
• Advise the Executive Director and the board of any financial environmental risk to the organization.

Qualifications

• A bachelor’s degree in accounting, finance, business administration, or a related field;
• Professional certification in accounting (e.g., CPA, ACCA, CIMA) is highly desirable;
• Experience with accounting software like QuickBooks is required;
• Additional qualifications in administration, operations management, or related areas is an asset.

Experience

• At least 3 years’ experience in finance, administration and operations role in CSOs
• Strong knowledge of accounting principles, financial operations management, and business administrative procedures;
• Demonstrated experience managing grants, day-to-day accounting operations management, budgeting processes, financial management and reporting.
• Capacity to develop and implement internal controls processes, policies, and procedures to ensure compliance and operational efficiency.
• Proficiency in using accounting software and MS Office applications, particularly Excel, QuickBooks, for financial analysis and reporting.
• Previous experience in overseeing administrative functions such as procurement, facilities management, and human resources.
• Experience in liaising with external auditors, regulatory bodies, and other stakeholders.
• Experience in managing office operations, organizing meetings/events, and addressing administrative issues.

Competencies

• Excellent communication, interpersonal, and leadership skills
• Responsible, Smart and Team player
• Capacity to deliver with minimum supervision
• Strong analytical and solution-oriented skills
• Honesty and Transparency, curious and law respectful

Reporting: This role is under direct supervision of and reports to Ni Nyampinga Executive Director

Position Duration: 6 months renewable

Interested candidates are encouraged to submit applications via email to [email protected]. Application documents include a cover letter, CV and relevant certificates addressed to the Executive Director of Ni Nyampinga. The deadline for submission is May 20^th , 2024 at 5:00 pm. Only documents sent as single folder and received through this channel, before the deadline will be considered and shortlisted candidates contacted for Interviews.

Done at Kigali, May 9^th 2024

Flavia Mutamutega; Executive Director, Ni Nyampinga