Finance and Administration Manager at Rwanda Climate Change and Development Network (RCCDN): (Deadline 8 February 2022)

Finance and Administration Manager at Rwanda Climate Change and Development Network (RCCDN): (Deadline 8 February 2022)

TERMS OF REFERENCE FOR CONTRACTUAL ENGAGEMENT

Position: Finance and Administration Manager

1. BASIC DETAILS

2. BACKGROUND

Rwanda Climate Change and Development Network (RCCN) intends to hire Finance and Administration Manager to be part of the RCCDN management team. S/he will provide assistance in efficient financial planning and accounts management under all programs/projects implemented by RCCDN.

RCCDN’s mission is to be a lead network in Rwanda that advocates for community resilience to climate change, justice, and equitable development.

RCCDN is legally registered with Rwanda Governance Board (RGB) with registration certificate number 618/RGB/NGO/LP/04/2020.

3.DUTIES AND RESPONSIBILITIES:

Under the direct supervision of the Coordinator, the Finance and Administration Manager will be responsible to organize and guarantee the smooth functioning of the financial and administrative operations of RCCDN. Main duties include effective collaboration with partner organizations and service providers with regard to financial administration and/or running of activities, overall responsibility for budgeting, handling audits and related audit recommendations, and act as a point of contact for financial and administrative matters.

More specifically, s/he will be responsible for the following key tasks:

1. Oversee all finance and accounting functions including asset management, cash flow management, payroll, bank and cash transactions, reporting according to national and international standards, ensuring that all financial and administrative procedures and practices are in accordance with generally accepted accounting principles and in strict compliance with the accounting and financial management manual, personnel policy and procedures manual as well as other RCCDN policies and manuals, and Rwanda’s national legislation, regulations, and laws;

2.Develop, implement and administer internal policies and procedures relating to financial and administrative activities; ensure that they are compatible with prevailing laws of Rwanda and with donor criteria, and interpret and explain applicable rules, laws, and regulations to supervisors and others;

3. Manage preparation and maintenance of all necessary financial records and reports, accounts payable, accounts receivable, inventory of assets; ensure that the purchasing of materials, supplies and equipment are conducted in accordance with internal policies and procedures;

4. Provide support to the preparation of Program work-plans focusing on operational and financial planning processes;

5. Support the preparation of Program progress and other reports by providing relevant financial and administrative information;

6. Ensure overall responsibility for administrative tasks in collaboration with the Office Manager

7. Under instruction of the Coordinator, oversee all aspects of human resource management for all employees;

8. Take overall responsibility for the finance training of the administration and finance staff on internal standards and donors’ requirements;

9. Ensure that regular financial statements are produced in order to provide the management team with timely and precise information for decision making;

10. Prepare and present annual financial statements on request, contract yearly financial audits and provide all necessary information to auditors;

11. Review and approve all contracts with regard to the correctness, completeness and legality of clauses regarding payments and payment conditions;

12. Closely collaborate with the procurement and contracts managers in their tasks;

13. Assist in developing of a contract implementation tracking system and take lead in communicating formal contractual requirements with all vendors/contractors;

14. Take part in formulating the financial and administrative requirements and contractual arrangements;

15. Perform other duties as required.

4. REPORTING AND REVIEW

The Finance and Administration Manager will report and work under the direct supervision of the  Coordinator.

5. EDUCATIONAL QUALIFICATION AND EXPERIENCE

1. Advanced degree in finance and/or accounting from a reputable university
2. Having qualifications from a professional body (ACCA or CPA) is an added advantage
3. Knowledge of accounting software especially SAGE 100 is a requirement
4. Demonstrated experience of at least 3 years in finance management, accounting, and handling administrative positions
5. Fluency in spoken and written English is a must and working knowledge of French is an added advantage.

NOTE: Candidates having relevant experience in dealing with NGO accounts and grant funding will be given preference and weightage over and above the required qualification.

6. COMPETENCIES

PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work program, human resources, database management, etc. shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style, and format to match audience; Demonstrates openness in sharing information and keeping people informed.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility fort team shortcomings.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

7. SKILLS REQUIRED

1. Strong analytical and conceptual skills
2. Good inter-personal skills: ability to work efficiently and effectively across sectors and teams to ensure the Project outcomes/deliverables
3. Capability to use internet for any secondary research
4. Excellent computer skills in accounting software and MS-Office: Word , Excel, and PPT
5. Ability to work in team and liaise well with others.

8. APPLICATION PROCEDURE

Interested candidates who fulfil the required educational qualification and relevant experience may send their applications to the following email: rccdnrwanda@rccdnetwork.org not later than Tuesday 8^th February 2022 at 15:00 P.M. Only shortlisted candidates will be contacted for further recruitment information.

The initial period of the contract shall be for one year with the possibility of further extension subject to the performance of selected candidate, and availability of funds.

Note:

• Please note that submission of valid and acceptable proof of experience/work certificates attached to your job application letter to support the relevant experience indicated in the applicant’s CVs among other documents highlighted above is a MUST for pre-selection,
• Your job application and its attachment MUST be scanned as one single pdf document for easy download & analysis of applications.
• Only online application will be reviewed on the above-mentioned email. No hardcopy applications will be received.

Done at Kigali on 3^rd February 2022

Vuningoma Faustin

RCCDN Coordinator