Finance and Administration Manager at Three Stones International Rwanda Ltd: (Deadline 19 July 2024)
Three Stones International: Finance and Administration Manager
Three Stones was established in Rwanda in 2012 with the goal of supporting and building the capacity of local organizations. Operating as an international consulting firm, we have conducted over 80 assessments, evaluations, and social research assignments as well as more than 30 strategic and action plans for local and international organizations.
We are a research, management and development firm who capitalizes on years of experience to provide locally originated development solutions. Through a responsive bottom-up approach Three Stones values grassroots organizations and their commitment to affecting change at all societal levels, and the innovative spirit of our staff who provide creative solutions.
Three Stones International Rwanda is seeking a qualified accountant to join our growing team as the Finance and Administration Manager. Candidates with the profile outlined below are encouraged to apply.
Overall responsibilities:
- Provide financial oversight for the organization and be responsible for the entire range of financial management, from daily operations to high-level management.
- Provide financial oversight for grant accounting.
- Assist in the overall administrative functions to ensure efficient and seamless operations as the organization grows.
Financial Management:
- Strengthen accounting and financial systems for various projects in compliance with the donor/partner requires and internal policies and procedures
- Document, maintain and ensure compliance with the updated finance, procurement and administration procedures
- Ensure timely and proper processing of payroll and supplier invoices for payment and oversee preparation and submission of statutory returns (RRA & RSSB)
- Provide oversight in the preparation of and maintenance of general ledger, journal entries and reconciliations
- Maintain and improve the filing system for financial, procurement and administrative information
- Own the finance and administrative processes and ensure they are accurately documented and implemented.
- Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Regularly engage with TSIR accounting and audit service providers to ensure that all the finance activities are running with little or no disruptions.
- Prepare, analyze and submit financial reports in an accurate and timely manner as needed by TSIR or donors.
- Oversee and lead the annual budgeting and planning process in conjunction with the management team; administer and review all financial plans and budgets; monitor progress and changes; and keep the senior leadership team abreast of the organization’s financial status.
- Manage organizational cash flow and forecasting.
- Coordinate and lead the annual audit process, liaise with external auditors and all the key internal staff to ensure progressive improvement as per audit findings and
- Effectively communicate and present the critical financial matters to the management team.
- Provide assistance with procurement, logistics and inventory management.
QUALIFICATION & EXPERTISE REQUIREMENTS:
- Must have at least Bachelor’s degree in Management, finance or accounting
- A CPA/ ACCA/CFA would be an added advantage
- Must have at least 10 years of proven work experience with recognised private sector companies or non government organizations.
- Must have at least 4 years of proven work experience at a managerial level
- Proven IT skills (databases, MS Office, etc.) and mastery of QuickBooks
- Experience managing USAID funded contracts/grants is welcome
- Proven experience with excel is a must (Pivot tables, advanced formulas)
- Knowledge of financial reporting, budgeting and planning
- Good knowledge on applicable IFRS and ISAs
- Advanced skills in stakeholder relationship management
- Good verbal and written communication skills in English and Kinyarwanda, French is an asset
- Ability to work well both independently and as part of a multidisciplinary team in a fast paced environment.
How to Apply
Interested applicants should submit a CV (4 pages maximum) and a motivation letter (1 page maximum) indicating why you are the best candidate for the position. These documents should be sent by email to: registration@threestonesinternational.com no later than July 19th, 2024 5pm Central African Time. ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Done at Kigali, 12th July, 2024
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