Finance and Administration Officer (FAO) at Cordaid: (Deadline 15 January 2024)

Date: January 04, 2024

in: Job

Finance and Administration Officer (FAO) at Cordaid: (Deadline 15 January 2024)

Finance and Administration Officer (FAO)

JOB CATEGORY:

Rwanda Salary Scale Grade 6

DUTY STATION:

Kigali, RW

EMPLOYMENT TYPE:

Full-time

SALARY SCALE:

Not Specified

DEADLINE:

Jan 15, 2024 11:55 PM

NUMBER OF POSITIONS:

AGE LIMIT:

Not Specified

DESCRIPTION

Organizational Unit	Rwanda Country Office
Job’s aim	Responsible for effective and efficient financial operations and systems aiming optimizing expenditures and minimizing losses. The FAO is responsible for all office financial transactions entry and analysis at country level and provision of technical support to the Finance and Administration Function by ensuring that the Cordaid finance policies and procedures are adhered to.
Job Specification	Responsible for the stewardship of Cordaid assets and reputation by ensuring compliance with local laws, regulations, internal procedures and member/donor requirements. The FA supports the Finance Manager in ensuring all expenses are booked correctly and in the most efficient and timely manner.
Aim of the Organizational Unit	Is responsible for realization of Country Office targets
Supervisor	Finance Manager
Supervises	None

KEY DUTIES & RESPONSIBILITIES

Results and Competences

Results Areas	Description
Administration	Review the codes on the payment requisitions before entry into Finance system Review of staff accountabilities like travel accountabilities, entry in the system and reconciliation on a weekly basis Regularly Process payments through the electronic banking system Implement and maintain an effective filing system to ensure that all financial records are easily accessible and readily available Check and carry out the petty cash count each Month with the Finance Manager Coordinate and record in and out mails, mission order. Receive, record all vendor’s documents
Finance	Check the correctness of coding, completeness of financial documents and review the payments prior to posting to the financial system. Verification and certification of accurate transactions in accordance with the standard guidelines Post financial expenditures in the system and compiling monthly expenditure reports, analyse the reports and present it to the Finance Manager for discussion
Bank management	Act as a bank agent Manage all bank accounts and review the accuracy of bank reconciliation statements on a monthly basis and follow up on any reconciling items
Audit Facilitation	Facilitating both internal & external audits and the preparation of financial statements for auditors both office and donor audits.
Integrity	Adheres to the code of conduct and Integrity Policies, reports concerns and follows regular integrity trainings. This is a medium-risk position, with no direct contact with vulnerable communities
Other	Any other duties assigned by the manager

REQUIREMENTS

Knowledge, Skills, and Experiences

Essential – A degree in Accounting/Finance or related field
At least 2 years working experience in a similar position with International NGO’s
Knowledge of finance systems, planning & control, (computerized) accounting, (compliance)
legislation, reporting standards and languages.
Excellent computer skill (MS Office package) and other web based accounting systems
Strong financial background with knowledge of different funding modalities
Good interpersonal & communication skills, including intercultural communication
Excellent language skills in English
Stress management and ability to multitask
Analytical and problem solving skills
A good team player
Able to explain and enforce Cordaid Policies
Knowledge of the mission and goals of the Cordaid program and the security policy.
Behavioural values and skills: trust, accountability, problem solving, cooperation, flexibility, creativity, collaboration

Competencies

Personal Integrity
Creative and Innovative
Open and outgoing
Results Oriented
People skills
Entrepreneurial and commercial thinking
Ability to work independently under pressure and proactive work style
Affinity with the Catholic character of Cordaid

KRAs

Financial Administration
Finance System(s)
Bank Management
Audit Facilitation

OTHERS/EXTRA DETAILS

Cordaid is fully committed to provide a safe and welcoming workplace to its employees, and to maintain respect and dignity of everyone that comes into contact with Cordaid. Therefore, Cordaid participates in the Inter-Agency Misconduct Disclosure Scheme. For more information about Cordaid’s work on integrity https://www.cordaid.org/en/who-we-are/integrity-and-code-of-conduct/.

Applications including a motivation letter and extensive CV in English, should be submitted online;https://cordaid.hrmagic.co/careers/job?id=OTYw by 15th January 2024.

CLICK HERE TO MORE AND APPLY

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