Finance and Administrative Assistant at GIZ Rwanda: (Deadline 31 March 2024)
Vacancy Announcement
Finance and Administrative assistant For The Digital4 Rwanda Project
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digital Transformation and Digital Economy; and regional projects in the Great Lakes Region.
The Ministry of ICT and Innovation (MINICT) has prioritised positioning Rwanda as a nation where innovative solutions to great socio-economic challenges are translated to rapid economic growth, employment, efficiency and increased productivity and competitiveness. To achieve this goal, MINICT facilitates the creation, access and use of knowledge, technologies and innovations that spur socio-economic development.
Policy Labs are dedicated teams, structures, or entities focused on designing public policy through innovative methods that involve all stakeholders in the design process. In essence, Policy Labs take different forms, ranging from established teams set up specifically for innovative activities for public policymaking, to physical spaces set up for the purpose of conducting workshops or activities for policymaking, to an approach engagement approach for facilitating research evidence uptake into policy and practice. Where in use, Policy Labs have been shown to lead to better and more effective policymaking. The MINICT is setting up a policy lab in Rwanda to design effective innovative policies based on evidence.
The Digital Transformation Center is advising MINICT, RISA and other Rwandan institutions on the digitization of various priority sectors.
GIZ Rwanda is searching candidate for the position of Finance and Administrative assistant. The Finance and Administrative assistant will work within the GIZ Cluster for Digital Transformation and Digital Economy team.
Location: Kigali, Rwanda
Fixed Term: 01.05.2024- 31.12.2026
Position: 1
A. Responsibilities
The Finance and Administrative assistant is responsible for
- seeing that the service in the accounting department is provided correctly and in accordance with GIZ financial management and accounting procedures
- dealing with all questions arising in this area
- identifying relevant problems and issues and assisting in formulating implementation-oriented solutions
- further developing instruments and assisting in introducing innovation and change
- managing knowledge by disseminating and documenting know-how, experience, and information
The Finance and Administrative assistant performs the following tasks:
B. Tasks
1. Managing the daily cash fund
The Finance and Administrative
- is responsible for cash based on the vouchers collected daily
- reconciles the cash book and cash account daily
- reports any surplus or shortfall in cash
- reports without delay if the cash holding reaches a minimum level
2. Internal control
The Finance and Administrative
- is involved in drawing up the annual internal controlling schedule and reports
3. General services
The Finance and Administrative
- maintains an inventory for the office
- bills/processes overtime applications from office and project/programme staff
- processes settlement of applications for the reimbursement of travel expenses
- draws up and updates the fee schedule for (national) individual appraisers
4. Other duties/additional tasks
The Finance and Administrative
- reports without delay to the person responsible for accounting on all problems in financial administration and compliance with rules
- is responsible for filing financial administration documents and treating information confidentially
- performs other duties and tasks at the request of management
C. Required qualifications, competences and experience
Qualifications
- qualification in business administration with a focus on accounting or related area
Professional experience
- at least 3 years’ professional experience in a comparable position
Other knowledge, additional competences
- in-depth knowledge of accounting software
- good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
- good knowledge of the European language widely used in the country
- willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Interested candidates should submit their application (motivation letter, updated CV, certificates and references), via our electronic job portal by using the button “apply”; until 31st March 2024 at 4:00 PM. All attachments should be put together in one PDF file not larger than 2 MB.
GIZ is a signatory of the Diversity Charter. Recognition, appreciation and inclusion of diversity in the company are important to us. All employees shall be valued – regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability, social background, age or sexual orientation. We support equal opportunities and welcome applications from people with disabilities.
This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application.
Women and persons with disabilities are particularly encouraged to apply.
Only shortlisted candidates will be contacted for test and interview.
GIZ Office Rwanda
KN 41 St. / Nr.17, Kiyovu
P.O. Box 59, Kigali,
Rwanda
GIZ reserves all rights!
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