Finance Officer at IntraHealth: (Deadline 18 November 2022)

Finance Officer at IntraHealth: (Deadline 18 November 2022)

Short-term Employment Opportunity: Finance Officer

Why Choose IntraHealth

For almost 40 years in over 100 countries, IntraHealth has partnered with local communities to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work. Our programs are designed with a deep understanding of and appreciation for the context of human rights, gender equality and discrimination, economic empowerment, and changing populations. And the longstanding relationships we’ve built with government agencies, private-sector partners, and members of civil society make our efforts stronger and more effective.  Join us and together we can make lasting changes in global health—for all of us.

The Ingobyi Activity is a five-year cooperative agreement to improve the quality of reproductive, maternal, newborn and child health (RMNCH) and malaria services, in a sustainable manner with the goal of reducing neonatal, child and maternal mortality in Rwanda. The Ingobyi Activity builds upon the tremendous gains Rwanda has made in the health sector as well as previous USAID investments in the health sector to provide a healthier, more productive future for all Rwandans. Ingobyi improves the availability, quality and utilization of RMNCH and malaria services with resilience and sustainability. The Activity partners with the Government of Rwanda (GOR) to build on the country’s considerable achievements, guided by national health strategies, goals, objectives and data.

SUMMARY OF ROLE

IntraHealth is seeking one (1) Finance Officer for the USAID Ingobyi Activity in Rwanda. The Ingobyi Activity is supporting the Rwandan Ministry of Health (MOH) to contribute to the reduction of infant and maternal mortality and incidence of malaria in Rwanda, focusing on improving the availability, quality and utilization of RMNCH and malaria services and improving the health of women, adolescents, and children under five. The Finance Officer will support general accounting functions through management of the General Ledger records, processing of payments, processing and posting month-end adjusting journals, compilation of periodic project expenditure reports and support the management of sub awardees. The position will report to the Finance Manager.

DURATION OF ASSIGNMENT

The duration of this position is 6 months counted from December 1, 2022, but may be extended subject to availability of funding and performance.

ESSENTIAL FUNCTIONS

Staff advances/receivables

• Review and process staff/activity advance request forms in a timely basis.
• Follow up with staff for timely liquidation of advances ensuring that expense reports from travelers are received within timelines stipulated in the travel policy.
• Check for accuracy, completeness, reasonableness, adequacy of supporting documents accompanying travel expense forms, ensuring compliance with donor and organizations’ policies and procedures.
• Ensure all amounts paid to the organization in liquidation of travel advances are receipted and banked promptly.
• Generate journal vouchers for all approved travel reimbursement forms (TRFs), regional floats and other forms of accountabilities and ensure that once reviewed and approved, they are accurately posted into the accounting system in a timely manner.
• Prepare a receivables aging analysis on a monthly basis ensuring documented follow-up of outstanding receivables.

Reporting function

• Reconcile the monthly balance sheet accounts for the Ingobyi Activity;
• Ensure any variances between HQ records and Field Office reports are discussed with Supervisor, communicated to the HQ focal person and resolved in a timely manner.
• Compile monthly detailed Budget-Variance-Analysis reports for the project for distribution to the Finance Manager by the stipulated timeline.
• Assist in the preparation of monthly expenditure reports for submission to the Finance Manager.

Payments/treasury function

• Process vendor payments and posting to the General Ledger.
• Reconcile vendor payments monthly and resolve any matters arising on a timely basis.
• Process the Mobile Money payment to the participants and perform the reconciliations on timely basis.
• Process declaration and submission of all statutory payments on a timely basis.

Cost-share reporting

• While engaging the programme team, follow up for the timely cost-share data gathering and report production, review and submission.
• Ensure that the cost-share policy and related donor regulations are adhered to reporting.

Other tasks

• Ensure proper filing of all financial records.
• Provide any other required financial backstopping roles to the IntraHealth Rwanda office as needed.
• Jointly, with the immediate supervisor, participate in own annual performance appraisal, identify own learning needs and personal career growth.
• Perform any other tasks as requested by the supervisor.

MINIMUM REQUIREMENTS

• Minimum of bachelor’s degree in Accounting or Finance
• 3 to 5 years of experience in busy accounting department
• Auditing experience is an added advantage
• Experience in USAID rules & regulations
• Experience in donor funded organization is preferred
• Well-developed Interpersonal skills
• Proficiency in QuickBooks
• Proficiency in Microsoft Excel
• High integrity, honesty, initiative and team-player
• Ability to work with minimum supervision
• Good oral and written communication skills in English
• Ability to work under tight deadlines
• Ability to work under pressure
• Available to start immediately. 

 WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• Willingness and ability to travel within and outside the Kigali,
• Willingness to work independently with all stakeholders.
• Willingness to accept additional responsibilities.
• Willingness to work overtime as required.

SUMMARY OF BENEFITS

IntraHealth International, Inc. is a great place to work and prides itself on its comprehensive benefits package.  We offer competitive salaries and a dynamic inclusive work environment which supports health workers so they can improve the lives of people throughout the world.

IntraHealth International is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, and requires affirmative action to ensure equality of opportunity in all aspects of employment.  This is also to include inquiry about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

HOW TO APPLY

The application file containing the following documents should consolidated in one PDF file & submitted to the Chief of Party via our recruitment portal: http://www.intrahealth.org/section/careers no later than November 18, 2022.

These documents include: 

• Motivation letter.
• Updated CV which has 3 professional references, including current and previous direct supervisors with their full names, phone number and email address;
• Notarised academic degrees;
• Previous employment certification.

Learn more about IntraHealth Careers @: http://www.intrahealth.org/section/careers

Learn more about “Who We Are” @: http://www.intrahealth.org/section/about-us1 

Shortlisting and interviews will be done on rolling basis until the position is filled. Only applicants fulfilling the above requirements will be contacted. If you do not hear from us within one month from the submission date of your application

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