Financial Management Specialist at Rwanda Education Board (REB): (Deadline 5 April 2024)

1. Establish and maintain a sound financial and internal control systems and procedures for the project and ensure that they are adhered with in line with the GoR Regulations and Donor Procedures; 2. Prepare and support in the preparation of the project annual budgets as part of the annual work plan and budget preparation and revisions; 3. Ensure that payments are timely made and recorded in accordance with the approved budgeted/planned amounts as approved and complies with Financial Management Manuals, the financing agreements and other laid down accounting procedures and operational guidelines; 4. Ensure that all payment vouchers are adequately supported with appropriate source documentations, duly authorized for payment and properly filed to facilitate easy retrieval and referencing; 5. Ensure that approved bank accounts are maintained at adequate levels to enable scheduled payments to be made without delay, undertaking timely cash flow projections and observing good treasury and cash management practices; 6. Follow up to ensure that actual expenditures are in line with the budgets, analyze and provide explanation to users on any variances thereof; 7. Ensure funds are properly managed and flow smoothly, adequately, regularly and practicably in order to meet the projects objectives; 8. Design and provide the SPIU Coordinator with smoothly analytical reports on the financial performance of the projects; 9. Prepare monthly reconciliation statements for all bank accounts; 10. Prepare monthly, adequately and annual financial statements as appropriate as well as any other financial status reports required by stakeholders, program legal agreements and the financial reporting framework of the GoR; 11. Submit the interim financial reports quarterly or biannually to projects funders in line with reporting requirements of the funders; 12. Work with consultants and suppliers on issues concerning payments, disputes and account settlements; 13. Maintain accurate recording of all project’s assets in the asset register and subsequently carryout timely updates, reconciliation and verification of such assets acquired for the projects; 14. Ensure that all the projects assets are correctly identified and physical verifications carried out on a regular basis to ascertain existences and conditions; 15. Support internal audit of the projects by the ministry’s internal audit and ensure that findings relating to the projects are addressed on time; 16. Lead, facilitate and support the external audit of the project’s annual financial statement by preparing the necessary reports from the projects accounting system and other records, in accordance with prescribed standards; 17. Undertake the training of key staff of implanting agencies in the use and interpretation of the financial information and the need to adhere to internal control procedures and guidelines to enhance the financial disciplines in the respective operational units; 18. Ensure that accounting policies, guidelines and ethical business practices are adhered to at all the times in the conduct of business at all levels of implementing agencies; 19. Develop or update Financial Management Manuals of the projects, maintain and update all required financial records, including cashbooks, ledgers, commitment registers and contract registers; 20. Prepare timely withdrawal applications for replenishments to the designated accounts (DA’s) as well as affecting direct payments to suppliers and/or contractors, in accordance with laid down procedure guidelines; 21. Liaise with Office of Auditor General and/or the Eternal Audit Firm and have responsibility for the timely submission of audited project financial statements to the projects funders; 22. Perform any other related tasks as may be deemed necessary and assigned by the immediate supervisor.