Head of Administration and Finance at LuxDev: (Deadline 12 February 2024)

Head of Administration and Finance at LuxDev: (Deadline 12 February 2024)

FINANCE AND ACCOUNTING OFFICER

Location: Kigali

Deadline for submitting the application: 12/02/2024 

Start date: 01/04/2024

Contract type: Local staff employment contract

Contract term (months): Open ended contract 

1. BACKGROUND

LuxDev, the Luxembourg Development Cooperation Agency, is responsible for formulating and implementing bilateral development cooperation programs and projects for the government of Luxembourg. The agency’s staff consists of approximately 140 employees at headquarters, in our country offices, and 400 employees involved in the 50 projects and programs spread across 12 countries of intervention within the Luxembourg Cooperation.

In September 2022, LuxDev opened a Representative Office in Rwanda in response to the new cooperation objectives established by both countries. The primary sectors and themes of intervention include innovative and inclusive finance, sustainable development, and the fight against climate change, as well as skills development and youth employment.

In this regard, LuxDev/Rwanda is seeking to recruit a Finance and Accounting Officer for its projects/programs.

2. OBJECTIVES 

 To support the HAF in the establishment of finance procedures and management of financial resources.

3. RESPONSABILITIES

• Assist in the development and validation of technical files (management control);
• Assist in the development and validation of operational partnership agreements (OPAs);
• Carry out transfer accounting, reconciliations and consolidations;
• Prepare cash/bank reconciliations and monitor bank accounts;
• Maintain, manage and monitor projects’ bank accounts;
• Analyse and process all financial transactions (commitments) of projects, including checking receipt of goods/services/works and related invoices, and processing of payments, in line with Alphabase procedures of LuxDev;
• Prepare financial statements and other financial documents required by projects’ relevant staff, Country Office and HQ, in a timely manner, as per LuxDev procedures;
• Report any discrepancies in the financial reports to the top management;
• Enter accounts and input records of projects’ expenditure in the accounting system following the charts of accounts;
• Prepare on time, ledgers, balance sheets, expense justification reports, and accounting and financial reports;
• Maintain all appropriate financial records and files (up-to-date and chronological) in line with LuxDev procedures;
• Assist in control and revision of the projects’ budgets, as and when required, in consultation with LuxDev Country Office and LuxDev Headquarters (HQ);
• Maintain, manage and monitor projects’ cash management system, including the preparation, management and reconciliation of all cash advances, cash payments and cash receipts;
• Process all tax related issues (including exemptions) in accordance with LuxDev and Government of Rwanda procedures;
• Ensure compliance with relevant Rwanda taxes laws and regulations;
• Comply with the financial methods, procedures, and internal management tools;
• Co-ordinate with LuxDev Country Office regarding all financial issues;
• Brief LuxDev staff on general finance matters relevant to their position and tasks;
• Work in conjunction with LuxDev’s partners finance departments, providing assistance and validating their financial reports;
• Facilitate the auditing process of projects when internal and external auditing is conducted, and follow up on any recommendations;
• Finalise all outstanding finance matters associated with projects;
• Attend regular meetings of the Operational Pool team and participate actively in discussions, particularly in relation to finance and matters;
• Other duties assigned by the Head of Administration and Finance (HAF), Controller of Administration and Finance (CAF) and/or Resident Representative (RR) in line with project’s objectives.

4. PROFILE

• Minimum of bachelor’s degree in a relevant field (Accounting, Finance, Business Administration);
• Minimum 5 years of work experience in accounting and finance;
• Previous experience in similar position in the Development Cooperation area in various contexts (bilateral aid, international organisations, NGOs);
• Fluency in English, French and Kinyarwanda in written and spoken;
• Proficient computer skills, including Microsoft Office (Word, PowerPoint, and Excel) as well as good understanding of IT solutions and systems;
• Good interpersonal and communication skills, attention to details, fast-paced, responsive, proactive, and organized;
• Experience in handling sensitive information, using discretion and confidentiality.

How to apply:

Please apply via our website: https://careers.luxdev.lu/job-invite/1433/

Deadline: 12^th February 2024 at 04:00 pm

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