Head of Finance and Administration at Empower Rwanda (ER): (Deadline 3 January 2025)

Head of Finance and Administration at Empower Rwanda (ER): (Deadline 3 January 2025)

RECRUITMENT ANNOUNCEMENT

Job Title: Head of Finance and Administration

Reports to: Country Director

Unit: Administration & Finance department

Duty Station: Empower Rwanda (Head office, Kigali)

Duration: open ended Contract

Empower Rwanda (ER) is a Women-led local Non-Governmental Organization whose vision is to have empowered women and youth with knowledge and skills to impact their lives and communities and a mission to empower the most vulnerable women and youth in Rwanda for their academic and socio-economic development through enhancing access to quality education and health; social and economic empowerment and advocacy interventions.

Empower Rwandais looking for a qualified and highly motivated candidate of high moral character and professional integrity to fulfil the position of Head of Finance and Administration

Key Responsibilities

Under the Supervision of the Country Director, Head of Finance and Administration is responsible to undertake the following specific tasks:

Financial Systems, Accounting & Reporting

• Monitor the day to day Financial operations within organization
• Oversee Financial department employees, Including finance assistant and Logistic assistant
• To ensure timely completion of the assigned Finance task that those are in compliance with ER Procedure and Manual
• Ensure regular reconciliations for all balance sheet accounts are performed
• Support organization management by analyzing accounting data and reports, and providing other necessary feedback and/or support.
• Coordinate the preparation of Monthly, Quarterly and Annual Financial Reports.
• Monitor compliance with financial rules and regulations institutional procedures
• Submit all Financial report to senior Management and to all Donors, stakeholders, others

Budgeting and monitoring

• Preparation and Consolidation of the Country’s Overall budget
• Review project outlines and projects budget modifications for all projects prior to the stage of approval

Treasury Management

• Ensure preparation and timely submission of monthly funds requests and ensuring that there’s sufficient liquidity at all times
• In charge of all bank correspondences and bank system maintenance and responding to all bank related inquiries
• On a daily basis review and share both the bank position and the payment plan to the management for approval

Administration

• Ensures that all staff in the unit/function/department understands their role
• Coordinate timely statutory deductions and timely remittances of PAYE, Pensions, CBHI etc.
• Support ER staff to set clear performance objectives
• Perform Other administrative Tasks which are necessary to the management of organization

Performance Indicators

• Producing accurate reports on time
• Effective management of donor financial requirements and responsibilities
• Maintenance of proper and accurate financial records
• Compliance with ER procedures manual (Administrative, financial, procurement,)

 Procurement

• Ensure that procurement activities align with the organization’s budget and financial plans.
• Approve procurement budgets and verify that purchases fit within allocated financial resources.
• Monitor expenditure to prevent overspending and ensure compliance with financial Policies
• Collaborate with the procurement team to align purchasing strategies with organizational goals.

Essential skills and qualifications

• Minimum of 5 years prior experience in project accounting in NGO.
• Bachelor’s Degree in Accounting, Finance and possession of CPA or ACCA is an added value.
• Strong communication skills.
• Having skills in HR& Procurement management
• Key competencies include Communication, teamwork, initiative, and dependability.
• Fluent in English, French, and/or Kinyarwanda as well as written skills.
• Ability to work under pressure and tight deadlines
• Strong time management and organizational skills
• High levels of attention to detail
• Ownership and accountability of own work
• Advanced skills in MS Word, Excel and PowerPoint presentation
• Professional skills in project and project portfolio management
• Professional skills in key account management and member acquisition
• Excellent self-organization, punctuality and reliability
• Having knowledge of QUICKBOOKS (Accounting software)

HOW TO APPLY:

application can be addressed to the Country Director of Empower Rwanda. For more information about Empower Rwanda, consult: www.empowerrwanda.org.

The subject should be Head of Finance and administration sent via the following email addresses: [email protected] attaching the following:

• Degree and ID;
• Cover letter
• CV (maximum 3 pages);
• Two recommendations of previous relevant work;

All documents should be one PDF document

Deadline for submission is 3^rd January 2025 at 5h00 pm. CAT

Due to the large number of applications, Empower Rwanda will only be able to respond to short-listed candidates

Empower Rwanda has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause. 

Note:Only short listed candidates will be contacted. Female candidates are encouraged to apply. Empower Rwanda values diversity among its staff and aims to achieve gender equality and promoting a gender dimension in all its work operations without discrimination.

Done at Kigali, on 20th December 2024

Dr. Olivia Promise KABATESI

 Founder and Country Director

 Empower Rwanda