HR Assistant at World Health Organization (WHO): (Deadline 19 November 2021)

OBJECTIVES OF THE PROGRAMME

Within the Country Management Support Unit, to provide administrative support in HR related matters to the WCO/Rwanda, verify for correctness and conformity with Staff Rules and WHO Manual, all operations involved in processing recruitments, positions mapping, contract extensions/renewals, etc.

DESCRIPTION OF DUTIES

• Perform the administration and operational requirements of all selection and recruitment formalities for fixed and short-term staff in the professional and general services categories including drafting vacancy notices; advise and assist technical staff in the preparation of submissions for selection for approval; ensure all arrangements for interviewing and testing of prospective staff are made appropriately; and oversee the recruitment process and selections process;
• Carry out pre -recruitment and onboarding formalities in timely manner and in according with rules and regulations;
• Review post descriptions for new, vacant or revised positions against existing post descriptions; identifies changes to the post descriptions, bringing major changes to the attention of the HR Officers in AFRO. Review requests for reclassification of General Service posts by preparing background documentation for action by the HR Officer;
• Act as focal point for Staff Development and Learning activities and programs i.e. initiation and coordination of trainings, orientations, briefings of staff members in WCO Rwanda
• Update information on all staff members, types of contracts and locations on monthly basis to ensure accuracy of information;
• Timely initiate HRAPs for reassignments/redeployments/terminations and extensions of short-term and fixed term appointments at least 3 months before the expiry date ensuring that performance evaluation reports for staff are concluded and medical clearances are received timely.
• Manage issuance of administrative documents i.e. ID Cards. Assist country office staff to complete all mandatory trainings;
• Perform any other related duties/responsibilities as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education with training in Human Resources Management, Personnel Management, Public Administration.

Desirable: First University Degree in Human Resource Management, Business or Public Administration

Experience

Essential: At least 10 years’ experience Human Resources Management in the INGO, private sector or

Government.

Desirable: Relevant experience in the UN Agencies and/or NGOs is an advantage.

Skills

Ability to acquire sound knowledge of WHO rules, regulations and procedures especially regarding recruitments Computer literacy especially proficiency in MS Word and MS Excel supplemented by GSM and reporting writing skills. Ability to develop and maintain good relations with people of different nationalities at various levels

WHO Competencies

1. Communicating in a credible and effective way
2. Producing results
3. Fosters integration and team work
4. Moving forward in a changing environment
5. Respecting and promoting individual and cultural differences.

Use of Language Skills

Essential – Fluency in English or French

Desirable – Working knowledge of the other would be an advantage.