Internal Operation Specialist at GIZ Rwanda: (Deadline 17 March 2024)

Vacancy Announcement 

Internal Operation Specialist for GIZ Rwanda Country Office (CO)

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digital Transformation and Digital Economy; and regional projects in the Great Lakes Region. 

GIZ Offices are the central element of GIZ’s field structure. They ensure consistent overall representation of the company and its successful positioning as a service provider in the international cooperation market.

GIZ Rwanda is searching for a candidate for the position of Internal Operation Specialist and the position will be based in the GIZ Rwanda Country Office at Kigali.

Location: Kigali

Fixed Term: Two years (renewable upon review)

Position: One (1)

A. Responsibilities 

• Property Management & Insurance
• Overseeing repairs and maintenance of GIZ houses and facilities
• Preparing the design, cost estimations, tendering, implementation and monitoring of the construction/repair for GIZ properties
• Providing technical advice to the GIZ on the design of a sustainable management model
• and innovative concepts for integrating livelihoods initiatives where applicable
• Developing the technical specification and bill of quantities for the construction/repair works
• Conducting regular local market survey of houses/rent prices

B. Tasks

The Internal operations specialist performs the following tasks:

1. Property Management & Insurance

• Overseeing repairs and maintenance of GIZ houses facilities
• Monitoring existing SOP (Standard Operation Process) for house maintenance and analysing their effectiveness.
• Providing the detailed drawings showing the renovation works to be done
• Developing the technical specification and bill of quantities for construction/renovation/repair works
• Supervision and quality control of the construction/renovation/repair works until finalisation and hand-over (visits on site, quality control, etc.)
• Regular house inspection and reporting
• Is the focal person for GIZ properties
• Servicing of office equipment
• Follow up of lease agreements and invoicing of GIZ Properties
• Management of the guest house Kibuye 

2. Asset Management 

• Supporting to maintain up-to-date system for control and management of all assets including value, and location, and recording all asset movements and disposals
• Supporting in the auction process
• Supporting in Inventory management (Set up system archiving/filing)
• Preparing and organising of archive shipping to HQ (coordination between the units, preparation and quality assurance of the check lists, physical check)
• Supporting in the half year cross check of inventory in GIZ Office
• Focal person for Data provision for Corporate sustainable handprint (CSH) for CO
• Monitoring and regular check-up of generators belonging to the CO
• Support in fleet management

3. Other duties/tasks

The internal operations specialist

• Performs other duties and tasks at the request of management.

C. Required qualifications, competences and experience.

Qualifications

• Minimum 4-year bachelor’s degree in civil engineering
• Strong skills in analysis and problem solving.
• Strong ability to support tendering procedures and compile ToRs
• Ability to carry out effective technical and feasibility studies, as well as site investigations.
• Ability to effectively work with professionals in the field of construction.

Other knowledge, additional competences & skills 

• Good working knowledge of ITC technologies and computer applications (Microsoft 365)
• Good knowledge of English and Kinyarwanda. French would be an asset.
• Attention to detail and with organizational skills.
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
• Willingness to upskill as required by the tasks to be performed.

Interested candidates should submit their application (motivation letter, updated CV, certificates and references), via our electronic job portal by using the button “apply”; until 17^th March 2024 at 4:00 PM. All attachments should be put together in one PDF file not larger than 2 MB.

GIZ is a signatory of the Diversity Charter. Recognition, appreciation and inclusion of diversity in the company are important to us. All employees shall be valued – regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability, social background, age or sexual orientation. We support equal opportunities and welcome applications from people with disabilities. 

This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application. 

Persons with disabilities are particularly encouraged to apply. 

Only shortlisted candidates will be contacted for test and interview. 

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,

Rwanda 

GIZ reserves all rights!