Job at Foreign and Commonwealth Office: Estates Manager (10/19 KG) (Deadline : 16 July 2019)

Job at Foreign and Commonwealth Office: Estates Manager (10/19 KG) (Deadline : 16 July 2019)

Job Category

Foreign and Commonwealth Office (Operations and Corporate Services)

Job Subcategory
Estates

Job Description (Roles and Responsibilities)

Main purpose of the role:

To work closely with the Corporate Services Manager to ensure the British Government’s estates in Rwanda and Burundi are maintained as per FCO standards.

This is a managerial role within the BHC Kigali. The successful candidate should be able to demonstrate that they can lead a busy team, motivate staff, delegate responsibilities and meet tight deadlines

Roles and responsibilities:

1. You will be responsible for the standard of the UK’s estate in Rwanda and Burundi. This includes the High Commission headquarters, and the more than twenty residential compounds that UK based staff and their families live in.

2. You will be responsible for identifying relevant UK government standards on buildings, grounds and utilities.

3. You will responsible for identifying suitable new residential properties, negotiating and liaising on contracts and property improvements with landlords, a well as managing lease contracts.

4. Responsible for Estates Long Term plan and Estates MTFP as well as forecasting to ensure planned resources are managed effectively and Value for Money is applied i day-to-day transaction.

5. Responsible to make sure Preventive Maintenance Plan is implemented each year as per FCO guidance; also ensure recommendations from Regional TWO recommendations are implemented within the deadline.

6. Coordinating within the Technical Works Group (TWG) and contractors on maintenance and works planning for all owned and rented properties, including the preparation of properties to meet the housing needs of new arrivals

7. You will need to define a regular pattern of routine maintenance to prevent issues arising. You will also need to respond quickly when issues do arise, to ensure they are addressed to the required standard within the agreed time frame.

8. Responsible to ensure Estates Project that are being conducted buy contractors or in-house are managed as per project plan and outcome are achieved.

9. Secretariat to the Housing Committee, providing recommendations on allocations for consideration

10. You will be measured monthly by senior managers against key performance indicators for your work, and KPIs are completed on monthly basis.

11. You will be in charge of Pyramid and ensure it is updated on monthly basis

12. GPC holder, requisitioner & Requisitioner/receiver for estates related purchases

13. Responsible to ensure implementation of Estates and TWG works comply with FCO Health & Safety

Estates Management

TWG

Procurement and Finance

Advice on supplier selection, service level agreements and management
Approval of requisitions within approved limits
Use of GPC for procurement under £1500 in value, and of the local debit card
Work with Procurement team on Estate contracts above £25,000
Preparation of requisitions for goods and services under £25,000 in value.

Resources managed:

Technical Works Supervisor to A2 (L); countersigning officer to (General Technicians, Electrician and Plumber); Logistics Officer; manage Estates Budgets and Forecasting; manager Estates contracts.

Essential qualifications, skills and experience

Degree or Diploma in Construction/engineering
A background in Estates and facilities Management
Contract management
Experience in leading and managing a team and working across cultures
Extensive experience of developing good working relationships with key stakeholders at all levels.
Very good experience in planning (short term and longer term)
Good oral and written communication skills.
Attention to detail and initiative, as well as good customer service skills.
Proficient written and spoken English
Driving skills with a valid licence (applicants may be tested by BHC staff as part of the selection process or tested upon their start)
Able to use Microsoft office

Desirable qualifications, skills and experience
Project Management
Budget management
Good knowledge and familiarity with UK building and UK suppliers as it relates to furnishings and fittings of Estates
Technical awareness and skills would be helpful, but more important is the ability to be well organised and to communicate well to UK based and local staff colleagues, and also to service providers

Required competencies
Making Effective Decisions, Leading and Communicating, Delivering Value for Money, Managing a Quality Service

Application deadline

Application deadline – day

Application deadline – month

Application deadline – year
16 July 2019

Grade
B3 (L)

Type of Position
Permanent

Region
Africa

Country/Territory
Rwanda

Location (City)
Kigali

Type of Post
British High Commission

Starting monthly salary ()
RWF 1,054,538 Gross

Start Date

Start Date – day

Start Date – month

Start Date – year

1 September 2019 Other benefits and conditions of employment
Learning and development opportunities:

There is ample opportunity to develop with FCO/Civil Service courses that offer world-class training in corporate service provision. We have a good training budget and we encourage staff to identify training to improve their performance and aid their career progression, in consultation with their line-manager.

Working patterns:

0800 to 1700 Monday to Thursday; 0800-1200 Friday; out of hours emergency response as necessary.

Other benefits:

BHC pays 8.6% of staff statutory pension
Annual Leave: 25 days per year
Maternity leave: 18 weeks fully paid
Paternity Leave: 10 days fully paid
Medical cover: 100% for staff and legal dependent (Regional cover plus India)

Additional information

Please complete the application form in full as the information provided is used during screening.
Please check your application carefully before you submit, as no changes can be made once submitted.
The British High Commission will never request any payment or fees to apply for a position.
Employees recruited locally by the British High Commission in Kigali are subject to Terms and Conditions of Service according to local employment law in Rwanda.
All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
The responsibility lies on the successful candidate to;
Obtain the relevant permit
Pay fees for the permit
Make arrangements to relocate
Meet the costs to relocation
The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: EO=B3
Reference checking and security clearances will be conducted on successful candidates.
Please log into your profile on the application system on a regular basis to review the status of your application.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

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