Job at Ombudsman Office: Administrative Assistant to the Ombudsman (Deadline: 07 December 2017)

Job at Ombudsman Office: 	Administrative Assistant to the Ombudsman (Deadline: 07 December 2017)

Job at Ombudsman Office: Administrative Assistant to the Ombudsman (Deadline: 07 December 2017)

Job Description

To manage the secretariat of the Ombudsman;

– Preparing and organizing appointments of the Ombudsman;

– Registering, handling and filing the documents within the Cabinet of the Ombudsman;

– Orienting visitors having appointments with the Ombudsman;

– Managing the Diary of the Ombudsman;

– Managing the equipments and materials put at the disposal of the cabinet of the Ombudsman;

– Managing equipments and materials put at his/her disposal

– To perform any other duties assigned by the supervisor

Job Profile

A1 in Secretariat Studies, Office Management Or A0 in Secretariat Studies, Office Management, Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law
Key technical skills and knowledge required:

– Knowledge in Office management;

– Knowledge of customer care satisfaction;

– Excellent communication, organisation and interpersonal skills;

– Office Management Skills;

– Excellent Communication, Organizational, Interpersonal Skills;

– Computer knowledge (Work Processing, Power Point and Internet)

– Analytical and problem solving skills;

– Time management skills;

– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage.

 

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