Job at Ministry of ICT : SECRETARY TO DAF UNIT (Deadline: 30 December 2017)

Job at Ministry of ICT : SECRETARY TO DAF UNIT (Deadline: 30 December 2017)

Job at Ministry of ICT : SECRETARY TO DAF UNIT (Deadline: 30 December 2017)

Job Description

1. Receive, record and distribute all incoming and outgoing mails from DAF’s Office;
2. Receive and check incoming and outgoing mails;
3. Record incoming and outgoing mails;
4. Scan and submit incoming mails through E
– mboni system;
5. Ensure timely distribution of all Incoming/outgoing mails;
6. Facilitate Ministry staff to access documents;
7. Ensure the security of the Ministry’ correspondences and stamp;
8. Write and submit on regular basis (monthly and quarterly) reports of the secretariat;
9. Establish and maintain the general filing system and file all correspondences;
10. Maintain a current and accurate filing system;
11. Ensure timely filling of documents;
12. Take minutes of meetings chaired by Director Administration and Finance and file;
13. Receive and provide clear guidance and orientation to Ministry’ clients/visitors;
14. Receive and answer telephone calls and orient them accordingly;
15. Receive Ministry ‘clients/visitors and provide orientation.


Job Profile
A1 in Secretariat Studies, Office Management or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law

Key Technical Skills & Knowledge required:

– Knowledge of Office Administration;

– Communication Skills;

– Computer Skills;

– Interpersonal Skills;

– Organizational Skills;

– Stress Management Skills;

– Time Management Skills;

– Bookkeeping Skills;

– Fluent in Kinyarwanda, English and/ or French;knowledge of all is an advantage

 

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