Job at NATIONAL INDUSTRIAL RESEARCH AND DEVELOPMENT AGENCY : Head of Central Secretariat (Deadline: 23 November 2018)
Receive NIRDA’s clients and visitors and provide orientation at entrance.
Receive, record and ensure distribution of all incoming and outgoing mail.
Scan and submit incoming mails through E
– mboni system;
Maintain an accurate filing system of all incoming and outgoing correspondence hard copy and in E
Facilitate institution staff to access filed documents;
Ensure the security of the Institution’s correspondences and stamp;
Write and submit on a regular basis (monthly and quarterly) reports of the central secretariat.
Receive and answer phone inquiries and orient them to the right office.
A1 in Secretarial Studies,Office Management, or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Work or Law.
Key technical skills and knowledge required
? Strong command of written and spoken English
? Excellent report writing skills
? Strong organizational skills
? Strong interpersonal skills and ability to build relationships with stakeholders
? Strong command of Microsoft office Word, Excel, PowerPoint, and Outlook
? Knowledge and use of E
– mboni document tracking system used in Public Service
? Demonstrated problem
? Excellent interpersonal skills and ability to handle confidential information with discretion
? Fluent in Kinyarwanda
? Knowledge of French is an added advantage