JOB AT Partners In Health : Deputy Chief of Party – Finance & Administration
Title: Deputy Chief of Party – Finance & Administration
Reports to:IMB Chief of Party
Partners In Health (PIH) is an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. Through service delivery, training, advocacy, and research, PIH works globally to bring the benefits of modern medical science to those most in need and to serve as an antidote to despair. In 2005, PIH began working in Rwanda at the invitation of the Government of Rwanda and is known locally as Inshuti Mu Buzima (IMB). In partnership with the Rwandan Ministry of Health (MOH), PIH/IMB works to strengthen the public health system in rural Rwanda in three of the remotest rural districts. PIH has also built or renovated three hospitals, provided support to nearly 40+ rural health centers, trained a network of over 3,000 community health workers, and developed services to address the socioeconomic determinants of disease. Our sites serve as centers of innovation and education in health care delivery that provide the MOH with proven programmatic innovations that can be scaled up across the country in order to address major gaps in health care.
The Deputy Chief of Party – Finance & Administration is an important member of the Rwanda-based team who will oversee the upcoming large-scale USAID initiative that supports Rwandan health service delivery nationally, with a focus on reproductive health, maternal health, and malaria. The Finance and Compliance Manager will support the Chief of Party and project management team in overseeing all financial management and internal control and financial compliance aspects of the project in accordance with USAID and contractor regulations.
Oversee the day-to-day financial management and accounting of the activity at the field level;
Maintain and manage field accounts, in coordination with PIH Boston teams;
Prepare and track project budgets and budget projections;
Review vouchers and payment requests, including proper back-up documentation to ensure compliance with contractor and USAID policies, procedures, rules and regulations;
Manage procurement of project supplies, services, and other items in accordance with USAID rules and regulations; ensures that project assets are properly labeled, inventoried, maintained and disposed of as necessary;
Ensure continuous liquidity for the activity and timely payments to staff, consultants, and vendors;
Calculate and issues payroll; calculates and submits payroll taxes to the proper host country authorities;
Maintain complete, accurate and timely financial records in compliance with USAID and contractor policies and procedures; prepares and submits required financial reports as directed and in a timely manner;
Manage project bank accounts, reconciles monthly accounts and bank statements; submits receipts and invoices to PIH Boston team and USAID as required;
Coordinate with contractor’s local legal and accounting advisors; serves as liaison between local external auditing authorities and the contractor headquarters;
Set up and oversee management of field office financial filing system (both paper and electronic), in coordination with PIH Boston teams.
Minimum of a Master’s Degree (or foreign equivalent) in Business, Finance, Accounting, or a related field required.
A master’s degree may be substituted by a bachelor’s degree and at least 12 years’ experience in financial management on similar sized donor-funded projects, with demonstrated experience in funds control, monitoring of fraud and abuse and demonstrated success in managing sub-contracts/sub-grants with international consortiums including local organizations, NGOs.
At least 7 years of relevant experience of which at least five years’ overseas experience in financial management of similar size of donor-funded projects.
Prior experience working on USAID & US Government-funded programs in finance and administration; excellent knowledge of USG/USAID rules and regulations required.
Experience in Rwanda, the East Africa, or other fragile and conflict affected country is preferred.
The candidate must have professional level oral and written skills in English and French.
Proven leadership and management skills, including experience managing and mentoring staff.
Excellent organizational skills and ability to prioritize multiple deliverables, and coordinate teams to meet deadlines.
Proven ability to exercise diplomacy and work well with a diverse team and staff across departments.
Commitment to PIH’s mission and values (see PIH’s values)
Willingness to travel 20%-30% of the time throughout Rwanda and to the US.
Excellent English language skills required. French highly desirable. Kinyarwanda a plus.
Please Note: This is a five-year grant position contingent upon proposal award and funding. The position contract will be renewed on annual basis.