job at UNIVERSITY OF RWANDA :Adviser of Deputy Vice Chancellor for Strategic Planning and Administration( Deadline 12/Mar/2018)
1.Advise on the matters of Planning, Administration and Human resource effectiveness, challenges and solutions in the context of UR multi colleges and campuses structure
2.Advise and support the planning, development, implementation, M&E and reporting for key strategic documents, including the UR Strategic Plan, Physical (Infrastructure) Development Plan, ICT Master Plan, Staff Development Plan etc. in consultation & coordination with responsible units at UR HQs and Campuses.
3.Coordinate all activities emanating from the DVC SPA office, set priorities, develop the work plan and ensure follow up and timely feed back
4.To analyze, summarize and provide comments and/or advice on contents of dossiers before submitting them to the concerned units
5.Advice on the research analysis and gathered information from diverse sources regarding planning, budgeting, monitoring and evaluation.
6.To advise on the implementation of all
– human resource and administrative policies and their dissemination to ensure efficient performance and service delivery.
7.To prepare documents that need to be used during meetings organized by the DVC and/or to which he/she participates
8.To participate and draft reports/minutes of audiences and meetings held by the DVC
9.Monitor the implementation of all decisions of the UR organs (Board of Governors, Senate, Senior Management Council) and external organs concerning the Office of DVC SPA.
10.Liaise with the office of VC and other DVCs for proper coordination and share of information and work plan between offices
11.Oversee the work of the Office of the DVCSPA, especially the Administrative Assistant and ensure that office operates at the highest standards of efficiency, efficacy, orderliness, courteousness and responsiveness.
12.Carry out any other assignment by the DVC SPA or VC and other DVCs in line with the responsibilities of the Office of the DVC SPA.
Bachelors Degree is in any of the following areas: Economics, Public Administration, Human Resource Management, Statistics, and Project Management. Masters Degree in any of the above field of study will be an added advantage.
1 years of working experience for Masters degree holder or 3 years for the Bachelors degree holder in a similar function in Institutions of Higher Learning or similar organizations
2. Experience of working with new technologies to enhance the quality of processes in higher education
4. Comprehensive knowledge of the work practices, processes and procedures relevant to the function
5. Operating knowledge of service/systems/processes in own area that is required to provide first line advice and guidance, typically of a more technical/specialized nature, to customers/clients
6. Experience of working independently and without close supervision
7. Working knowledge of the activities of other functions of the Ministry relevant to the department
Specific Competences required for the job of Advisers
1.Demonstrated tracked record of Strategic Planning and Project Management skills
2.Extensive knowledge of UR systems, Procedures and Operational activities
3.Excellent research, analytical planning, organizational and management skills
4.Excellent communication (spoken and written) skills, including the ability to convey concepts and recommendations to staff at various levels in stakeholder organizations, both orally and in writing, in a clear and concise style;
5.Ability to draft/edit a variety of reports, presentations and communications.
6.Demonstrated skills on the application of IT tools to support digitalization and efficient operations of the University
7.Demonstrated Skills in Project Management cycle
8.Fluent in English both written and spoken.
9. Very good interpersonal skills, including ability to operate effectively across organizational boundaries
10.Ability to work under pressure and to effectively handle multiple tasks and under minimum supervision
11.Be a client centered approach