Executive Assistant at Ultimate Developers ltd (UDL)Ultimate Developers ltd (UDL): (Deadline 17 August 2020)

Executive Assistant at  Ultimate Developers ltd (UDL)Ultimate Developers ltd (UDL): (Deadline 17 August 2020)
  • Full Time
  • Anywhere

Ultimate Developers ltd (UDL)

Ultimate Developers ltd (UDL)

Executive Assistant at Ultimate Developers ltd (UDL)Ultimate Developers ltd (UDL): (Deadline 17 August 2020)


UDL is a private real estate development company leading the way in changing the landscape of Rwanda through its residential and commercial development projects.

It is from the above context that, Ultimate Developers Ltd would like to recruit competent staff to fill the below vacant job positions and those will work under the overall supervision of the Chief Executive Officer (CEO);

Job Title: Executive Assistant, Grade: UD 3
Job Purpose: This position will be responsible for providing administrative, Logistical, and Operational assistance to the Office of the CEO.

Key Responsibilities

Provide proactive assistance to the CEO in the administrative support of the office in matters such as diary management, scheduling of meetings and reminders of impending deadlines;
Coordinate activities in the CEO’s office by providing secretarial support; managing the CEO’s schedule, timely service delivery, and ensuring no issues are pending. This will also involve coordinating the CEO’s local and international itineraries and managing the budget for the CEO’s office.
Maintain efficient and effective communication channels between the CEO’s office and internal and external stakeholders of the organization and coordinating high profiled events to ensure protocol is observed.
Represent the CEO in meetings/ attend all-important meetings and take minutes and receive, screen incoming calls, visitors, and correspondence and document reports to required committees.
Share collective responsibility for delivering organizational objectives, through active engagement and collaboration with employees at all levels in the organization;
Keep a record of all important documents in the organization;
Handle and review confidential information including all emails to the CEO sent through the CEO’s email, support in the coordination of activities as per the CEO’S tasks, and advise the CEO accordingly.
Maintain inventory of the CEO’s office equipment and supplies.

Job Qualifications

A Bachelor’s degree in Business Administration, Project management, or equivalent with at least 7 years of experience.
Master’s degree in Business Administration, Project Management, or equivalent with at least 5 years of working experience.
At least 7 years’ experience in a similar position.
Knowledge, Skills & Proficiencies

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
Knowledge of the best practices in office administration
Ability to communicate information in a clear, well organized and professional manner
Ability to be calm and to manage stress
Possess people skills, loyalty and confidentiality traits
Good Computing skills
Effective time management
Solid organization and analytical skills,
Be of proven moral integrity
Have a strong personality
Proficiency in both written and spoken Kinyarwanda and English languages is necessary; working knowledge of French is an asset;
Computer literate with proficient knowledge of MS Office.
How to apply:

Interested candidates are requested to submit their application letters by email at [email protected] not later than 5: 00 pm on 17th August 2020.

The application letter should be accompanied by a copy of the required degree, professional certificate, detailed Curriculum Vitae, Identification card/passport, and other relevant documentation related to the required experience.

Only shortlisted candidates will be contacted for the next stages.

Ultimate Developers Ltd



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