Logistician at ARCT-RUHUKA (Rwandese Association of Trauma Counsellors): (Deadline 30 July 2025)
TERMS OF REFERENCE FOR A LOGISTICIAN
ARCT-Ruhuka overview
The Rwandan Organization of Professional Trauma Counselors (ARCT-Ruhuka) is a national non-profit organization founded on April 30, 1998, and officially registered under Ministerial Decree No. 97/11 on July 28, 2004. The
organization was created to support survivors of psychological trauma through integrated services for prevention, care, and healing, contributing to sustainable unity, reconciliation, peace, and development in Rwanda.
2. Project overview
ARCT-Ruhuka is undertaking the construction of a new accommodation house as part of its infrastructure expansion on the plot with UPI: 1/02/09/02/8962. The project, which involves the construction of a public facility with a built-up area of 937 square meters, is aimed at meeting the organization’s growing needs. The City of Kigali has granted the necessary construction permit (No: COK/BP/2024/AAO005).
3. Objective
The purpose of these Terms of Reference (TOR) made to source a qualified and experienced logistic officer in the field of Construction.
4. Scope of Work
Under the supervision of the ARCT-Ruhuka Director of Administration and Finance (DAF), the logistic main role is to coordinate all logistics activities for ARCT-Ruhuka Construction work. Within delegated authority, the logistics Officer will
- Request, Receive and verify incoming goods against purchase orders and delivery
- Prepare, reconcile and close Purchase Orders (POs).
- Check and ensure request forms are duly signed by the authorized signatory before delivering materials
- Maintain accurate records of inventory levels, stock movements and transactions
- Ensure proper stock arrangements for the distribution of goods to meet the project schedule and take recovery actions as necessary.
- Monitor stock levels and request supplies as needed to maintain optimal inventory
- Provide a daily, weekly and monthly consumption
- Keep the warehouse clean, organized, and free from hazards
- Other assigned duties and responsibilities related to logistics and the Construction of ARCT-Ruhuka
5. Reporting obligations
The logistics officer will report to the Director of Administration and Finances
6. Experience and Kills
Given the nature of the work, the logistics Officer should provide evidence of experience in the following areas:
- Logistics or related A High school diploma or equivalent with extensive experience in store management,construction, etc.
- A minimum of five years of progressive experience in managing the logistics of construction materials is
- Excellent computer skills in MS Word and Excel
7. Duration of the assignment:
The assignment will run for a period of 10 months.
8. How to Apply
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Interested individuals must submit their CVs, certificates, a copy of their ID, and at least 3 referees from similar responsibilities to ARCT-Ruhuka Email: arctrwanda@gmail.com
- Subject: “Application for Logistics Officer Position”. Submission Deadline: Tuesday, 30th July 2025 at 5:00 pm
9. Safeguarding Policy
All contractors and consultants must adhere to ARCT-Ruhuka’s Safeguarding Policy, which includes zero tolerance for violence, child abuse, and fraud. Contractors are expected to comply with all organizational policies and the Code of Conduct.
Only shortlisted candidates will be contacted. Done at Kigali, 25/07/2025
MUKARUBUGA Ancilla
Chairperson / ARCT-Ruhuka
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