Logistics Assistant at Expertise France: (Deadline 20 April 2023)

Job description: Logistics Assistant

Rwanda Polytechnic has signed a financial agreement with Agence Française de Développement (AFD), for the implementation of a pilot project in the district of Rulindo. Expertise France (EF), the French Agency for international technical expertise, has been tasked to support the implementation of the project during the first 3 years.

The Logistic Assistant will support the technical assistant team.

The assignment will start from April to June 2023, and the exact dates during contract negotiation.

Duties and Responsibilities

Under the guidance and supervision of Administrative, Finance and Office Manager:

• Assist in the logistics of: workshops, meetings, field trips, visiting missions, etc., including collection of all needed supporting documents and drafting of administrative documents such as payment order.
• Obtaining quotes from the local market for goods and services
• Assist in the identification of suppliers, purchasing activities, receiving and checking deliveries, loading and car offloading, proper storing, inventories and move of goods, supplies between Kigali and any other required destination
• Search for accommodation options and project premises as required
• Ensure timely and safe transportation of people, documents and resources,
• Ensure daily safety and maintenance of project vehicles (valid insurance, vehicle inspection with valid certificate, first aid kit, repair, brakes, tires, mileage, fuel consumption, travel routes, oil changes, greasing, water etc.) and submitting logs to the Administrative, Finance and Office Manager on a timely basis;
• Ensuring that all instructions regulating safe driving behavior and Rules of the Road are in hand and strictly followed;
• Performing other duties as required.

Required Skills and Experience

• Highly organized and able to respond quickly to the daily demands of the position
• Great attention to detail and accuracy in work
• Confident in Microsoft Office in particular Word and Excel
• Have a sense of responsibility, be proactive, energetic, committed;
• Able to build strong supportive working relationships with co-workers in friendly manner
• Able to build excellent relationship with, partners and all external parties coming into contact with Expertise France
• Excellent record-keeping skills
• Able to communicate and write clearly and provide reports in English and or French
• Excellent driving skills and punctuality;
• Be ready for frequent out of Kigali trips and overnight stays

Essential Minimum Qualifications and Experience

• Secondary Education;
• Valid Rwandan driving license with minimum category B
• At least 2 years of assistant experience in a similar assignment, preferably within an international organization;
• Knowledge of English or/and French language 

How to apply

Please note that application documents should be sent to this email: silas.niyitegeka@expertisefrance.fr  and the deadline is 20^th April 2023

Notes: Application documents should contain a CV, cover letter and certificates.

Kindly note that Expertise France will not be able to notify all the applicants. Only candidates who have been selected will be contacted for an interview before final selection.

Done at Kigali, on 11/04/2023