National Emergency Shelter & Relief Officer at International Organization for Migration (IOM): (Deadline 24 May 2024)

National Emergency Shelter & Relief Officer at International Organization for Migration (IOM): (Deadline 24 May 2024)

SPECIALVACANCY NOTICE

Open to Internal and External Candidates

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission (CoM) in Kigali, Rwanda and direct supervision of the Head of Programmes and, in collaboration with relevant units heads, the Emergency Shelter and Relief Clusteer Co-coorinator (Emergency Shelter and Relief Cluster) will be responsible and accountable for managing and coordinating Emergency Shelter and Relief Cluster programme in Rwanda.

Core Functions / Responsibilities:

1. Mobilize several national Non-Government Organizations (NGOs), International Non-Government Organizations (INGOs), United Nations (UN) agencies, but also civil society, academics, diaspora, , etc. around a harmonized strategic vision and coordinated Emergency Shelter and Relief preparedness, contingency planning, and response across the country.

2. Contribute to the Cluster planning at national level with regards to the development of response strategies for:
   • Preparedness and response: contingency planning, anticipatory action, and response plans for the Cluster.
   • Recovery: post disaster bridging relief to recovery, preparing Emergency Shelter Cluster partners’ role and responsibility for reconstruction, bringing community-based interventions, technical assistance incorporating Disaster Risk Reduction (DRR) and climate change mitigation measures.
   • Capacity building: support capacity building for emergency shelter partners including training and technical assistance on emergency shelter and relief cluster best practices.

3. Develop and maintain a network of relevant stakeholders within governmental institutions, academics, donors, UN agencies, etc. that are relevant for the Cluster. Maintain good understating on progress/update of the development of Government of Rwanda preparedness and response plan, including mechanisms.

4. Lead the coordination of emergency shelter and relief cluster by bringing together relevant stakeholders including government and cluster partners.

5. Ensure reporting of gaps and needs in coordination meetings at the national level and promote support from other Clusters when necessary.

6. Support Government to develop and/or maintain a Cluster structure across the country, ensuring proper coverage and efficient reporting lines.

7. Maintain and develop coordination mechanisms, such as Cluster meetings, at national levels.

8. Undertake capacity mapping and gap identification exercises to contribute to the development of a capacity building strategy for the Cluster, together with Cluster partners including relevant authorities.

9. Ensure and monitor that all Emergency Shelter and Relief Cluster actors implement shelter standards and guidance across areas in harmonized manner. Ensure monitoring and evaluation of the impact of activities conducted by the Emergency Shelter Cluster partners, considering Accountability to Affected Populations principles and mechanisms.

10. Organize joint field missions, needs assessments and analysis among Cluster partners and participate in joint inter-Cluster needs assessment exercises as appropriate to ensure that identified needs, gaps and priorities are as evidence-based as possible.

11. Provide technical guidance and support on shelter constructions, evacuation site planning and other relaents areas to ensure safe and appropriate shelter solutions.
12. Ensure that the response plan of the Cluster is updated regularly according to evolving needs and that it establishes indicators by which performance of the Cluster can be measured; ensure inclusion of the strategy in common appeals and pooled funds mechanisms.

13. Coordinate closely with all partners to collect and collate agreed upon Emergency Shelter and Relief Cluster reporting tools; ensure that the Cluster has a clear Information Management (IM) strategy in place, along with adequate IM mechanisms.

14. Facilitate discussion and agreement on the use of common standards and tools among Cluster partners; ensure integration of cross-cutting issues, such as age, gender and environment.

15. Promote awareness of and adherence to relevant policy guidelines, codes of conduct and examples of good practice by all Cluster partners, taking into consideration the possible need for local adaptation both in terms of language and content.

16. Ensure that IOM delivers on its commitments and accountability as the Emergency Shelter and Relief Cluster lead agency in Rwanda.

17. Contribute to the Cluster planning at national level with regards to the development of disaster preparedness, anticipatory actions, and response strategies.

18. Engage with affected communities to ensure their participation in decision making processes, promote community-led approaches, and address their specifics shelter and recovery needs.

19. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in engineering, Architecture, Humanitarian Affairs, International Relations or other relevant field from an accredited academic institution with five years of experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Proven technical and managerial level experience in shelter, settlement and relief interventions including project and financial management in emergency and conflict context;
• Working experience in similar position and in the region is an asset; and,
• Experience to utilize and operate engineering-related software such as AutoCAD a distinct advantage

SKILLS

• Demonstrated ability to supervise and manage staff at an operational level in humanitarian emergencies;
• Excellent monitoring and evaluation skills as well as operational planning skills;
• Excellent knowledge of the IOM project management cycle;
• Proven high-level representation skills, such as speaking at meetings and providing situational
  analysis;
• Computer skills and proficient knowledge of Microsoft applications (Word, Excel, Outlook,
• SharePoint, PowerPoint) is essential;
• Basic mathematical competencies concerning project budgeting and financial analysis;
• Strong project development and superior report writing skills;
• Familiarity with donor relations; and,
• Familiarity with cluster systems, various steps of project cycle and coordination with donor,
  local authorities, beneficiaries and other stakeholders.

Languages

Fluency in English and Kinyarwanda, working knowledge of French is an advantage.

Required Competencies

VALUES – All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioural indicators – Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES – Behavioural indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Note

IOM in Rwanda is seeking to create a roster of several positions to create a surge capacity and ensure that any upcoming vacancies are quickly filled. Positions are also subject to available funding.

Appointment will be subject to certification that the candidate is medically fit for appointment.

How to apply:

Interested candidates are invited to submit their applications to [email protected] by at the latest, referring to this advertisement.

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names

In order for an application to be considered valid, IOM will only accept applications which should include a completed CV and an application letter (not more than one page)

Only shortlisted candidates will be contacted.

Posting period:

From 10.05.2024 to 24.05.2024