Office Administrator at The High Commission of the Republic of Rwanda in Singapore: (Deadline 30 June 2023)

Office Administrator at The High Commission of the Republic of Rwanda in Singapore: (Deadline 30 June 2023)

Job Title: Office Administrator

Full Time Job

Location: Singapore – Singapore
The High Commission of the Republic of Rwanda in Singapore, with jurisdiction over
Australia, Indonesia and New Zealand is seeking to recruit a dynamic, professional Office
Administrator.

THE MAIN RESPONSIBILITIES OF THE OFFICE ADMINISTRATOR ARE AS
FOLLOWS:

1. Welcoming and receiving visitors;
2. Overseeing operations across the High Commission’s chancery;
3. Ensuring the smooth running of the High Commission on a day-to-day basis;
4. Managing incoming and outgoing correspondences (i.e. emails, letters, notes
verbales, couriers and diplomatic pouches);
5. Assuring timely applications and submissions of relevant documents (i.e. visa, ID
card,…) for the High Commission’s staff.
6. Perform and monitor clerical tasks (handling basic office duties like answering
incoming phone calls, sorting and filing documents, scheduling appointments/
meetings, and maintaining office records);
7. Keeping stock of office supplies and placing orders when necessary;
8. Assisting in organizing official events;
9. Performing any other duties assigned to her/him by the High Commissioner and/or
her/his supervisor

KEY TECHNICAL SKILLS AND KNOWLEDGE REQUIRED

1. Strong organizational, planning and Coordination skills;
2. Communications skills;
3. Excellent Interpersonal skills;
4. Time management skills;
5. Negotiation skills and Decision-making abilities;
6. Conflict management skills;
7. Problem-solving skills;
8. Customer service skills;
9. Attention to details;
10. Experience with technology and software;
11. Ability to work independently and without close supervision;
12. High analytical and critical thinking capabilities.
13. The Applicant must be a Singapore citizen or Singapore Permanent Resident.

PRIOR WORK EXPERIENCE

A minimum of one year of experience in the same field is mandatory.

EDUCATION AND EXPERIENCE

Diploma or bachelor’s degree in administrative management, Business Administration
LANGUAGES
The applicant must be fluent in English. Knowledge of Chinese and/or any other language
is an advantage.

JOB APPLICATION
To apply for this vacancy, kindly send your cover letter and Curriculum Vitae (CV) to
ambasingapore@minaffet.gov.rw .

Shortlisted candidates shall be contacted by the High Commission for further assessment
and interviews.
Deadline for application: Friday 30th June 2023