Office Caretaker at PIH – Partners In Health: (Deadline 6 June 2025)

Office Caretaker at PIH – Partners In Health: (Deadline 6 June 2025)

Job Title: Office Caretaker

Reports to: Hospitality Assistant
Location: Butaro, Rwanda

Position Overview

The Office Caretaker is responsible for supporting the day-to-day operations of campus office spaces, ensuring cleanliness, organization, and hospitality. This role includes maintaining office areas, preparing for meetings, and supporting all executive offices on campus. The Office Caretaker is required to reside full-time in Butaro, including availability on some weekends for special events.

Key Responsibilities

• Ensure office kitchenettes, offices, and meeting rooms are cleaned and maintained by 7:00 AM daily, before staff arrival.
• Maintain meeting rooms before and after use to ensure cleanliness and readiness.
• Coordinate with security and hospitality team to ensure proper check-in of all guests.
• Support the Dean and Vice Chancellor throughout the day in their office wing, including on weekends during special events.
• Wash and organize all used kitchenware in the Dean/VC’s wing and staff/faculty offices.
• Ensure a consistent supply of coffee, tea, water, and condiments in all office kitchenettes throughout the day.
• Supervise and maintain the kitchen supplies (coffee, milk, water and others)
• Assist with catering services during meetings and events.
• Turn off lights in meeting rooms and offices at the end of the day and during periods of non-use.
• Organize and manage office and cleaning supply cabinets at the start and end of each day.
• Monitor and request restocking of supplies from the warehouse as needed for all relevant campus areas.
• Coordinate with cleaning contractors to ensure daily cleaning of all spaces, proper waste disposal, curtain and window maintenance, etc.
• Notify management of any deficiencies or repair needs.
• Follow all health and safety regulations consistently.
• Support with basic administrative tasks such as printing, laminating, and delivering documents.
• Ensure all classrooms are clean and organized at the start, middle, and end of each day.
• Participate in campus inspections and follow up on assigned action items.
• Assist other departments as needed, including faculty, hospitality, and operations, especially during event preparation and execution.
• Perform any other duties as assigned by the supervisor.

Minimum Requirements:

• Completion of Senior 6 (A-level) education or equivalent
• Basic computer and IT skills
• Proficiency in spoken and written English
• Residency in Butaro is an added advantage
• Female candidates are strongly encouraged to apply

How to Apply

Applicants should provide: (1) curriculum vitae, (2) Degree, (3) A cover letter describing your interest in UGHE and relevant experience. Please upload these under the ‘Additional Files’ tab on the application page.

University of Global Health Equity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Organizational Profile

UGHE is a new kind of university focused on training the next generation of global leaders in health care delivery. The university launched in Rwanda in September 2015. Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system.

UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality healthcare to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.

Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The University of Global Health Equity seeks individuals committed to these values to join the team.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:

At UGHE, we are committed to ensuring that those who benefit from our work- including community members – as well as our students, contractors, staff, and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy.

UGHE will request information from applicants’ previous employers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment. By applying, the job applicant confirms their understanding of these recruitment procedures.

CLICK HERE TO READ MORE AND APPLY