Operations Assistant (Administrative Assistant) ,G5,Kigali, Rwanda #124690 – Temporary Appointment ( 364 days) – For Rwandan Nationals Only: (Deadline 13 May 2023)
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Deliver
UNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families. Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers and policy makers to help all children realize their rights—especially the most disadvantaged.
UNICEF Rwanda is committed to realizing the rights of all children to help them build a strong foundation and have the best chance of fulfilling their potential.
UNICEF Rwanda is currently midway through its Country Programme 2018-2024 and its goal is to improve the health, nutritional status, protection, education, and wellbeing of children, focusing on those who are poor, vulnerable or at risk.
To learn more about UNICEF work in Rwanda, please visit the country website https://unicef.sharepoint.com/sites/RWA/ or watch this video about UNICEF work in Rwanda: https://www.youtube.com/watch?v=f7B91m5Yzoc
How can you make a difference?
This position was created to provide support to the Deputy Representative Operations and Administration unit.
The Administrative Assistant supports the Deputy Representative (Operations) by providing a variety of standardized tasks in support of the Operations units. These tasks require thorough knowledge of UNICEF’s administrative and financial procedures, processes, and policies. The Administrative Assistant will be expected to project the image of a credible and reliable service provider which is imperative to the quality of process delivery, and the impact of work directly reflects on the overall reputation of the team in terms of responsiveness to client needs and quality of process execution.
The Administrative Assistant works in close collaboration with a range of staff in the UNICEF Rwanda Country Office, external partners, and counterparts in supporting the programme to deliver.
Key Expected Results
Support to Operations Oversight and Risk Control
Maintain and support Operations Team’s Actions Plans to include follow-ups, monitoring, and quality assurance for the implementation of:
- Annual Management Plan
- Internal Control Self-Assessment Action Plan
- Peer Review or Audit Action Plans
- PSEA Action Plan
- Value for Money Action Plan
- Support the Office redesign and deployment process.
Travel
- Provides international travel assistance to staff for travel arrangements and entitlements based on the organization’s rules and policies. Liaises with relevant travel agencies to ensure that the organization obtains the best service and price for all travel.
- Briefs/de-briefs staff members on issues relating to related administrative matters such as visas (travels out of Rwanda), security clearance, documentation procedures for international travels.
- Extracts, inputs, maintains, and verifies the correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel.
- Assist in the preparation of budgets for travel costs and maintain travel budgetary control records.
General Administrative Duties
- Maintain Operation Team Enterprise Content Management (ECM) system
- Maintaining DRO daily agenda and external contacts
- Maintain Operations Section AWP and Operations Meetings
- Supports Heads of Operations Units as needed.
To qualify as an advocate for every child you will have…
- Completion of secondary education, preferably supplemented by technical or university courses in auditing, administrative or financial management.
- A minimum of 5 years of progressively responsible administrative, financial, or quality assurance work experience is required.
- Developing country work experience and/or familiarity with emergency is considered an asset.
- Fluency in English is required. Knowledge of another official UN language (French) or a local language is an asset.
For every Child, you demonstrate…
UNICEF’s core values of Care, Respect, Integrity, Trust and Accountability.
The Core competencies required for this post are:
- Demonstrates Self Awareness and Ethical Awareness (1)
- Works Collaboratively with others (1)
- Builds and Maintains Partnerships (1)
- Innovates and Embraces Change (1)
- Thinks and Acts Strategically (1)
- Drive to achieve impactful results (1)
- Manages ambiguity and complexity (1)
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
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