Operations Assistant – Clean Energy Initiative at SPOUTS of Water Rwanda Ltd: (Deadline 8 January 2023)

Operations Assistant – Clean Energy Initiative at SPOUTS of Water Rwanda Ltd: (Deadline 8 January 2023)

Operations Assistant – Clean Energy Initiative (CEI)

SPOUTS of Water Rwanda Ltd.

Who we are

SPOUTS of Water Rwanda LTD is a for-profit social business that manufactures and sells the Purifaaya™ ceramic water filters and distributes rocket stove technology. SPOUTS was created in Uganda in 2014 with the simple idea that ceramic water filters could be made and sold locally, providing an amazingly effective product through a sustainable business model. SPOUTS is currently the largest ceramic water filter manufacturer in Africa.

Since SPOUTS sold its first Purifaaya in 2015, it has distributed 130,000+ filters to East Africa providing over 650,000 end-users with long-term access to safe drinking water. SPOUTS is a rapidly-growing organization with over 500 employees across Uganda and Rwanda. The next step is to expand its operations throughout East, West and Southern Africa.

Role description

The Operations Assistant supports the work of the operations department within the Clean Energy Initiative team. The Operations Assistant provides operational and administrative assistance to the Operations Manager by performing a variety of administrative, information management, coordination, stock control and logistical services.

Duties and Responsibilities:

1. Assist in the management of CEI Operations
   1. Responsible for receiving, storing and issuing stock as requisitioned for by the respective regional associates through the field manager, as prescribed in the inventory control policy manual
   2. Support in planning and movement of stock and other materials between different store locations, assisting with loading and unloading from delivery trucks
   3. Ensure correct processes are followed during inventory management
   4. Filling of the supporting documents for accountability and movement of stock
   5. Follow-up on the accountability receipts for all the store operational costs
   6. Promptly report damaged or missing inventory to supervisors
   7. Carry out period stock counts
   8. Track the movement of stock among all the areas of operation
   9. Report on stock position daily, weekly, monthly and as otherwise may be required
   10. Monitor stock utilization at all levels to minimize any wastages and coordinate with program associates for all stock deliveries
2. Finance and administrative responsibilities
   1. Support the operations manager in the preparation of monthly budgets on planned activities
   2. Support in the preparation of commission reports on the approved stove installations with finance to process payments
   3. Prepare weekly payment and purchase requisitions matching budgeted activities
   4. Schedule and organize meetings/events and maintain an agenda
   5. Keep updated records and create reports for proposals
   6. Support in the importing of materials into the country
   7. Support and coordinate different training sessions with the field and office teams to ensure a full understanding of the program
   8. Support in the preparation of training materials for the program
3. Demonstrate corporate responsibility
   1. Always in a manner consistent with SPOUTS’ values
   2. Comply with the SPOUTS standards of conduct and all applicable policies and legislation

Qualifications and Experience:

• Able and willing to do physical lifting and loading of SPOUTS products and items as part of the inventory management process
• Knowledge of operations management procedures
• Knowledge of budgeting, bookkeeping and reporting
• Proficient in Microsoft Office
• Excellent time-management and organizational skills
• Detail-oriented and efficient
• BA in business administration or relevant field
• Qualifications in inventory management, stock management, distribution, logistics or relevant fields preferred
• Ability to follow guidelines and procedures
• Attention to detail and data accuracy
• Knowledge of supplies, equipment, and/or services ordering and inventory control
• Ability to reconcile stock counts to report data
• Ability to analyse and solve problems
• Ability to prepare routine administrative paperwork
• Ability to receive, stock and/or deliver goods
• Proven ability to coordinate processes and prioritize workload in a busy environment
• Personal qualities of integrity, credibility and dedication to the mission of SPOUTS
• Experience using Microsoft Word, Excel and basic databases, preferably in a work environment
• Works well in a multi-functional and multicultural team
• Excellent communication and relationship-building skills, with an ability to prioritize, negotiate and work with a variety of internal and external stakeholders
• High level of competence in spoken and written Kinyarwanda and English language skills

Interested in applying for this role?

To apply, please use this link: https://spoutsofwater.applytojob.com/apply/ru1n3vdIIb/Operations-Assistant-Clean-Energy-Initiative-CEI

We will review applications on a rolling basis, so please apply as soon as possible. Due to the volume of applications, we may not be able to respond to every individual application we receive. If you do not receive an invitation for an interview from us within 3 weeks of applying, please consider your application unsuccessful.