Procurement Associate at World health Organisation: (Deadline 27 July 2023)

Job Description – Procurement Associate (2306193)

Procurement Associate – (2306193)

Grade: G6

Contractual Arrangement: Fixed-term appointment

Contract Duration (Years, Months, Days): 24 months

Job Posting

: Jul 6, 2023, 11:20:32 AM

Closing Date

: Jul 27, 2023, 11:59:00 PM

Primary Location

: Türkiye-Istanbul

Organization

: EU/BOS Division of Business Operations

Schedule

: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

Objectives of the Programme and of the immediate Strategic Objectives:
The objective of the Division of Business Operations (BOS) is to support the work of WHO in the European Region through delivery of services within the areas of human resources, finance, contracting and procurement, legal advice, information & communications technology, printing, security, facilities management, fixed assets, conference support, travel and transport, safeguarding personnel and staff wellness and well-being. As an enabling function, the division enhances the productivity of the health technical programmes and country offices while at the same time overseeing accountability, transparency and compliance with WHO administrative rules and regulations. The BOS division strives to strengthen the capacity of WHO/Europe to react in an agile way to external and internal changes. The division projects are designed to increase productivity, ensure financial sustainability of the region’s structures, reinforce a client-oriented culture, strengthen country office capacities, and drive strategic initiatives to enhance staff motivation and well-being.

The Procurement Unit plans, coordinates and manages procurement of goods and services, timely and cost effective provision of medical and non-medical supplies equipment and services, for health collaborative programmes, as well as emergency operations during epidemic, man-made and / or natural disasters.

Summary of Assigned Duties

To ensure timely and effective procurement of goods and services for WHO/Europe, while ensuring integrity of the process, efficiency, timeliness and service to clients. Under the supervision of the EURO Regional Procurement Officer, the incumbent:

Assists Procurement Initiators with planning procurement for the Goods and Services needed for the implementation of WHO projects.
Responds to queries on procurement policy and processes to achieve timely and cost-effective purchases. Escalates complex issues to the Regional Procurement Officer.
As delegated by the Regional Procurement Officer, manages tender processes for goods and services, evaluation of offers, conduct negotiations as required with counterparts, follow-up on purchase requests placed with the Global Service Center (GSC).
As delegated by the Regional Procurement Officer, reviews procurement processes to ensure overall compliance with operating procedures through the use of the ERP system and other tools; provides procurement status reports, data and statistics in accordance with procurement procedures. Reports the trends and common issues to the procurement officer.
Assists Procurement Initiators with documenting procurement processes (i.e. Adjudication Report) to ensure all key information is available in case of audits.
Advises staff on contractual modality including Long Term Agreements (LTAs). If needed, liaises with the Legal team to add specific terms and conditions.
Assists Procurement Initiators with contract management to ensure constant monitoring of suppliers’ work progress and timely completion, timely contractual changes, and effective dispute resolution.
Provides staff procurement training on various procurement-related topics such as tendering, LTAs, effective documentation, etc.
Assists in developing guidance, SOP, checklist, and intranet to ensure needed info is readily available to all staff in the region.
Performs all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education
Essential: Completion of secondary school or equivalent
Desirable: Relevant higher education. University degree in business administration, accounting or other relevant field and/or formal training in procurement (such as CPSM, CIPS)/accounting/finance/administration related fields.

Experience
Essential: A minimum of 8 years working experience in the area of procurement, supplies and logistics.
Desirable: Experience in procurement within the UN System or a multilateral organization.

Skills:

Sound knowledge of procurement.

Service-oriented, problem solving and analytical skills.

Communication and negotiation skills.

Ability to manage and prioritize own’s work in a systematic way.

Ability to manage emotions, remain objective and focused even in a changing environment.

Promotes collaboration and open communication in the team.

Emotional intelligence: ability to identify and manage one’s own emotions, as well as helping others to do the same.

WHO Competencies
Teamwork
Respecting and promoting individual and cultural differences
Communication
Ensuring effective use of resources
Producing results

Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Turkish.
Desirable: Intermediate knowledge of other UN language (French, Russian or German).

REMUNERATION
United States Dollars 19,611 as starting annual net base salary exempt from local income tax (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave. For more information on the applicable salary scale for Türkiye: https://www.un.org/Depts/OHRM/salaries_allowances/salaries/turkey.htm

ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
For information on WHO’s operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
Applications from women are particularly encouraged.

Summary of Assigned Duties

Assists Procurement Initiators with planning procurement for the Goods and Services needed for the implementation of WHO projects.
Responds to queries on procurement policy and processes to achieve timely and cost-effective purchases. Escalates complex issues to the Regional Procurement Officer.
As delegated by the Regional Procurement Officer, manages tender processes for goods and services, evaluation of offers, conduct negotiations as required with counterparts, follow-up on purchase requests placed with the Global Service Center (GSC).
As delegated by the Regional Procurement Officer, reviews procurement processes to ensure overall compliance with operating procedures through the use of the ERP system and other tools; provides procurement status reports, data and statistics in accordance with procurement procedures. Reports the trends and common issues to the procurement officer.
Assists Procurement Initiators with documenting procurement processes (i.e. Adjudication Report) to ensure all key information is available in case of audits.
Advises staff on contractual modality including Long Term Agreements (LTAs). If needed, liaises with the Legal team to add specific terms and conditions.
Assists Procurement Initiators with contract management to ensure constant monitoring of suppliers’ work progress and timely completion, timely contractual changes, and effective dispute resolution.
Provides staff procurement training on various procurement-related topics such as tendering, LTAs, effective documentation, etc.
Assists in developing guidance, SOP, checklist, and intranet to ensure needed info is readily available to all staff in the region.
Performs all other related duties as assigned.

REQUIRED QUALIFICATIONS

Skills:

Sound knowledge of procurement.

Service-oriented, problem solving and analytical skills.

Communication and negotiation skills.

Ability to manage and prioritize own’s work in a systematic way.

Ability to manage emotions, remain objective and focused even in a changing environment.

Promotes collaboration and open communication in the team.

Emotional intelligence: ability to identify and manage one’s own emotions, as well as helping others to do the same.

WHO Competencies
Teamwork
Respecting and promoting individual and cultural differences
Communication
Ensuring effective use of resources
Producing results

Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Turkish.
Desirable: Intermediate knowledge of other UN language (French, Russian or German).

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