Procurement & HR Officer at Haguruka NGO: (Deadline 8 January 2024)

Procurement & HR Officer at Haguruka NGO: (Deadline 8 January 2024)

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Background

Haguruka is a non-governmental organization registered under the Rwandan Law. We work towards empowering women and children to claim their rights by improving their access to quality justice across the country. Haguruka was founded in 1991 and has since been at the forefront of the fight for the rights of women and children. Haguruka has its head office in Kigali (the capital city of Rwanda) with regional offices in Northern, Eastern, Southern, and Western provinces of the country. We see our beneficiaries as right holders who are empowered to claim their fundamental rights from duty bearers following relevant international and national legal instruments applicable in Rwanda.  Haguruka has a zero-tolerance approach towards sexual exploitation, abuse and harassment.

Haguruka implements programs that address the immediate human right needs of vulnerable women and children while working towards combating Gender-Based Violence (GBV) and promoting gender equality. We apply a right-based approach and a holistic vision of victims’ needs.

Our strategic areas of intervention include:

• Organization Capacity Development
• Access to Justice and Psychosocial Support
• Research & Advocacy

In order to effectively implement its mandate, Haguruka is recruiting on the following position: 

Procurement & HR Officer:

Location: HAGURUKA Kigali-Head offices 

Responsibilities as Procurement Officer:

Procurement & HR Officer is responsible for managing every aspect of the employment process, including, orientation, and training of new staff members, and:

• Prepare the annual procurement plan in consultation with various units to project the institution’s purchasing needs.
• Execute procurement plan ensuring timely preparation of terms of reference and publications.
• Ensure proper contract administration, participating in contract negotiation and overseeing contract completion and execution.
• Ensure compliance to procurement laws/procedures and regulations, submitting periodic reports to management.
• Elaborate and implement the procurement plan for Haguruka, and produce consolidated reports thereof.
• Receive and safeguard bids, obtain approval of the tender award from the Internal Tender Committee, publish the results of the tendering process and accordingly notify bidders.
• Prepare contracts for tender winners.
• Serve as Secretary to the Internal Tender Committee.

Responsibilities as HR Officer:

• Recruiting and interviewing potential applicants on experience, skills, and education
• Drawing up plans for future personnel hiring procedures and goals
• Performing administrative tasks
• Overseeing employee health and safety procedures.
• Organizing and managing new employee orientation, on-boarding, and training programs
• Updating job requirements when needed
• Contacting applicants’ references
• Explaining and providing information on employee benefits, programs, and education
• Maintaining employee records and paperwork
• Answering employee questions and addressing employee concerns with organization.

Requirements:

Qualifications and experience below are required from any candidate:

• Bachelor degree in Procurement or related field,
• 1-3 years working as Procurement and HR officer
• Skilled in Microsoft word, excel, PowerPoint,
• Strong alignment with Haguruka mission, vision and values
• Working experience with National Non-Governmental organization it is an added value

How to apply:

Interested Candidates should submit a one-page cover letter and curriculum vitae  with two names of referees, copy of degree, and other academic qualifications to info@haguruka.org.rw. as one single PDF attachment:

Note:

• The deadline is January 8, 2024 at 5:00 pm
• The subject of the email should be, [Position title] Application: [Your Name]
• Only shortlisted candidates will be contacted;
• Applications from female candidates are highly encouraged 

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse, and Sexual Harassment:

“Haguruka is committed to Safeguarding its Programme Participants from Exploitation and Abuse and has specific policies on this commitment (including the Code of Conduct) which outline the expected behavior and the responsibility of all staff, consultants, and other organizational representatives. Any candidate offered a job by Haguruka will be expected to sign Haguruka’s Safeguarding Policies. All suspicions and allegations of sexual exploitation harassment and abuse will be taken seriously and responded to swiftly”

Done at Kigali on December 29, 2023

Ninette Umurerwa

Executive Secretary