Procurement Officer at Central university hospital of butare (CHUB): (Deadline 16 August 2024)

1. Procurement Planning: -Collect information on tenders to be issued in a given Financial year. -Participate in the planning and budgeting process of the Institution. -Prepare the procurement plan. -Submit the procurement plan to management for approval. -Submit the procurement plan to RPPA and publish on the institution’s website. 2. Procurement Plan execution: -Follow up on the timely preparation of technical specifications/ToRs -Prepare of tender documents. -Produce tender notices. -Distribute tender documents and receive from bidders. -Open and evaluate bids. -Prepare notification letter for bidders and recommend contract awards. 3. Contract management: -Organize and participate in contract negotiation. -Participate in bid opening and evaluation. -Provide information/support documents for contract drafting to the Legal affairs officer. -Follow-up of contract execution and completion in collaboration with the user department. -Monitor the contract execution, including making alerts on delivery deadlines in collaboration with user units, department or division. -Avail necessary supporting documents for paying works, goods and services-related suppliers. -Prepare certificates of completion for suppliers. -Serve as Secretary to the institution tender committee. 4. Reporting and filing of procurement documents: -Produce and submit timely monthly report to RPPA on procurement plan progress. -Produce procurement report as required by a funding Institution or donor. -Facilitate Procurement Audit;  Ensure a proper and safe filling system for procurement information. -Submit periodical reports to the Executive Secretary. N.B: 1. bachelor’s degree in Procurement or Purchasing and Supply Chain Management. Recognized procurement professional certification is an added advantage. 2. holder of a Degree in Management, Accounting, Law, Public Finance, Economics or Civil Engineering with Professional Certification such as: Chartered Institute of Procurement and Supply (CIPS), Certified International Advanced Procurement Professional ( ClAPP ) or any other recognized procurement professional certification is eligible.