Procurement Officer at Institute Of Legal Practice And Development ( ILPD): (Deadline 13 March 2024)

1. Prepare the annual Procurement Plan  Collect information on tenders to be issued in a given Financial year;  Participate in the planning and budgeting process of the Institution;  Prepare the procurement plan;  Submit the procurement plan to management for approval;  Submit the procurement plan to RPPA and publish on the institution’s website. 2. Execute Procurement Plan  Follow up on the timely preparation of technical specifications/ToRs ;  Prepare of tender documents ;  Produce tender notices;  Distribute tender documents and receive from bidders;  Open and evaluate bids;  Prepare notification letter for bidders and recommend contract awards. 3. Ensure proper Contract administration  Organize and participate in contract negotiation;  Provide information/support documents for contract drafting to the Legal affairs officer;  Follow-up of contract execution and completion in collaboration with the user department;  Prepare certificates of completion for suppliers;  Serve as Secretary to the ILPD Internal tender committee. 4. Ensure the implementation of procurement laws and regulations  Produce and submit timely monthly report to RPPA on procurement plan progress;  Produce procurement report as required by a funding Institution or donor;  Facilitate Procurement Audit;  Ensure a proper and safe filling system for procurement information;  Submit periodical reports to the VRAF  Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.)