Procurement Officer at Ministry Of Gender And Family Promotion (MIGEPROF) Deadline: 5 April, 2024
Job responsibilities
Collect information on tenders to be issued in a given Financial year Participate in the planning and budgeting process of the Institution -Prepare the procurement plan ; -Submit the procurement plan to the management for approval ; -Submit the procurement plan to RPPA and make sure is published on the institution’s website. -Follow up on the timely preparation of technical specifications/Tor’s ; -Prepare of tender documents ; -Produce tender notices ; -Distribute tender documents and receive from bidders ; -Open and evaluate bids ; -Prepare notification letter for bidders and recommend contract awards. -Organize and participate in contract negotiation ; -Provide information/support documents for contract drafting to the Legal Advisor ; -Follow-up of contract execution and completion in collaboration with the user department ; -Prepare certificates of completion for suppliers ; Serve as Secretary to the institution tender committee. -Produce and submit timely monthly report to RPPA on procurement plan progress ; -Produce procurement report as required by a funding Institution or donor ; -Facilitate Procurement Audit ; -Ensure a proper and safe filling system for procurement information; -Submit periodical reports to the Permanent Secretary -Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.)
Minimum qualifications
1
Purchasing and Supply Chain Management.
0 Year of relevant experience
2
Bachelor’s Degree in Procurement
0 Year of relevant experience
3
Bachelor’s Degree in Management with Certified International Procurement Professional (CIPP)
0 Year of relevant experience
4
Bachelor’s Degree in Accounting with Certified International Procurement Professional (CIPP)
0 Year of relevant experience
5
Bachelor’s Degree in Public finance with Certified International Procurement Professional (CIPP)
0 Year of relevant experience
6
Bachelor’s Degree in Economics with Certified International Procurement Professional (CIPP)
0 Year of relevant experience
7
Bachelor’s Degree in Civil Engeneering with Certified International Advanced Procurement Professional (CIAPP)
0 Year of relevant experience
8
Bachelor’s Degree in Law with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.
0 Year of relevant experience
Required competencies and key technical skills
1
Resource management skills
2
Analytical skills
3
Problem solving skills
4
Decision making skills
5
Time management skills
6
Risk management skills
7
Results oriented
8
Digital literacy skills
9
Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
10
Experience of working with E-government, procurement system or other procurement software
11
Knowledge of procurement techniques as well as in market practices
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