Procurement Officer at Nyungwe Management Company Ltd: (Deadline 31 October 2023)

Procurement Officer at Nyungwe Management Company Ltd: (Deadline 31 October 2023)

NYUNGWE NATIONAL PARK VACANCY ANNOUNCEMENT

Nyungwe Management Company Ltd (NMC Ltd) has been created to manage Nyungwe National Park. NMC Ltd is seeking to recruit a suitable candidate to fill the post of Procurement Officer Nyungwe National Park. The candidate must be a Rwandan, technically skilled with good problem-solving ability, must be enthusiastic, motivated and reliable individual.

JOB TITLE: Procurement Officer 

RERORTING TO: Finance Manager 

PURPOSE OF THE JOB

We are looking for an astute procurement officer to oversee purchasing activities and ensure that purchased items are both cost-efficient and of high quality. The procurement officer’s responsibilities include assisting requesting head of units with procurements, maintaining positive supplier relations, evaluating supply options, facilitating the approving purchases through the Park Manager, Head of requesting unit and Finance Manager, and maintaining accurate records.

To be successful as a procurement officer you should have an analytical mind and keep up with product and service trends. Ultimately, a top procurement officer should be able to negotiate well and ensure that all purchases comply with the organization’s standard operating activities as well as in line with the approved budget (Cost Centre, Business Plan mapping as well as applicable Donor funding the purchase. 

Duties and Key responsibilities not exhaustive

1. Support approved procurement needs of all departments.
2. Performs all procurement and contracting activities (preferred supplier, contract negotiations, tenders).
3. Communicates status of all requisitions to the applicable requestor.
4. Following and enforcing the company’s procurement policies and procedures and ensure purchases are in line with the approved budget.
5. Preparation of a preferred suppliers list yearly and ensures that the Preferred suppliers are duly tax-registered, have proven track-record for quality and timely delivery and are cost-competitive.
6. Ensure that any new supplier is vetted and formally approved by a park procurement committee consisting of (Park Manager, Finance Manager, Field operations Manager and one additional PMU Member)
7. Ensure that there is an existing procurement plan in conjunction with respective members of the Park Management Unit
8. Track and report purchasing budgets by month, budget variance, and actual budget
9. Maintain contracts with vendors
10. Prepare investment approval documentation at the request of the Park Manager and Finance Manager
11. Performing any other reasonable tasks that can be assigned by the supervisor

KNOWLEDGE AND SKILLS

Minimum Education and Qualification Required 

• Bachelor degree in Procurement, Accounting, Finance or Business management;
• At least part two / intermediate of CPA or Certificate in procurement and supply operation (CIPS);
• 2+ years of experience as a procurement officer or in a similar position;
• Proficiency in purchasing software;
• Excellent communication skills, both verbal and written;
• Strong communication and negotiation skills;
• Good analytical and strategic thinking skills;
• Attention to detail;
• High level of integrity, confidentiality and independence;
• Excellent computer literacy with high proficiency in Microsoft excel (advanced);
• Excellent interpersonal and communication skills;
• Result driven with a strong capacity to work autonomously;
• Team Player;
• Fluency in English and Kinyarwanda;
• Adhesion to African Parks values;
• Strong willingness to live in a rural setting and experience living in remote locations;
• Good analytical and problem-solving skills;
• Ability to work under pressure and overtime;
• Exposure of working with a multi-currency set up;
• Between 25 and 40 years of age.

Added advantage

• Born and living near Nyungwe National Park

Note

1. Internal candidates are also allowed to apply
2. Applications that are not meeting the above criteria will not be considered.

Interested candidates should forward their application letter together with all relevant documents to the email address provided Bellow no later than 31^th October 2023. The required documents should be submitted in scanned soft copies in pdf format (preferably as one document) on [email protected] . Successful candidate will begin with an immediate effect.

Applications must include the following documents:

• Application cover letter addressed to the Park Manager
• Stating where you heard about the position and why you should be considered
• Curriculum vitae including your personal details, education level and any experience
• Name, address and telephone numbers of three (3) references
• All the documents should be in one pdf document and named after your name and position, for example: Name, Nyungwe Procurement, 2023.

Please note that only candidates with the needed qualifications and relevant experience will be shortlisted, if you don’t hear from us within one week after submission deadline, know that you have not been shortlisted.

Done in Nyungwe National Park on 17^th October 2023

NIYIGABA Protais

Park Manager/CEO

Nyungwe Management Company