Procurement Officer at PRO-FEMMES/TWESE HAMWE (PFTH): (Deadline 14 November 2022)

Procurement Officer at PRO-FEMMES/TWESE HAMWE (PFTH): (Deadline 14 November 2022)

RECRUITMENT OF THE PROJECT OFFICER

Introduction

Pro-Femmes/ Twese Hamwe (PFTH) is an Umbrella of Rwandan Civil Society Organizations aiming at advancement of women status, peace and development. It was established in October 1992, and currently represents 53 member organizations within the country.  The mission of Pro-Femmes/Twese Hamwe is to eradicate all forms of discrimination towards women, to promote their socio-economic political and legal status, and to enhance the institutional and organizational capacities of the member organizations through the promotion of sustainable human development approach based on gender equality and a culture of peace, justice and human rights.

In striving to realize her mission of promoting social economic status of women and girls, PFTH is parnering with CARE International in Rwanda to implement the 5 years’ project (2020-2024) titled “Gender Equality and Women’s Empowerment (GEWEP III)” which among its objectives aims at improving women’s Voice and Participation in decision making processes at local level.

At local level, PFTH operates in the districts of Huye, Nyaruguru, Nyamagabe and Gisagara Districts and engages with local authorities and province officials to improve women’s voice and their participation in decision making processes as well addressing gender inequalities identified in different areas through evidence based advocacy. While at National level, interventions are concentrated in CSOs’ capacity strengthening and evidence based advocacy on issues affecting women and girls.

It is in this regard, PRO-FEMMES/TWESE HAMWE is looking for suitable candidate to fill the position of PROJECT OFFICER

Duty station:  Huye Sub Office

Type of the contract: One-year (Renewable depending on performance and availability of funds)

Job purpose statement

Under the supervision of the project coordinator, the project officer is responsible for overseeing the project field operations ensuring timeliness and efficiency in planning, delivery, distribution, documentation and reporting of project field activities. S/he will coordinate and directly supervise the work of project’s field officers and represent Pro-Femmes/Twese Hamwe (PFTH) in field level meetings and forums while maintaining healthy relationships with government officials, project partners & stakeholders and donors.

Key responsibilities

Contribute to program strategy development & implementation

To contribute towards the development of program strategies and tactical interventions and project plans, ensuring the commitment of all stakeholders and steady accomplishment of PFTH’s objectives:

Sub tasks:

• Participate in the development, implementation, revision and communication of PFTH strategic plans (advocacy, policy development/review, development of master plans and budgets, etc), business plans and annual operating plans;
• Develop and coordinate field level operations to ensure adequate and efficient service provision to project participants and stakeholders;
• Liaise with other staff supporting GEWEP to ensure regular work plans are prepared and submitted to the program manager;
• Attend PFTH program coordination meetings;
• Coordinate project planning with field officers and other GEWEP partners;
• Support in Strengthening umbrella’s coordination mechanisms;
• Contribute to resource mobilization including proposal developments.

 Project implementation, M&E, learning and reporting

• Ensure all program and financial documents are properly filled in, checked for accuracy, signed and submitted to PFTH office on time;
• Review & validate project data and implementation reports from Field officers to ensure accuracy;
• Organize field monitoring visits to ensure effective & quality implementation of project activities;
• Ensure proper reporting and documentation of field level activities, and that the project implementation strictly follows the approved plan;
• Organize regular weekly field staff meeting and discuss weekly work plans;
• Ensure all field officers prepare their weekly/monthly reports for submission to the Project Manager on a timely basis;
• Prepare and submit weekly, monthly and quarterly progress reports to the Program Manager in a timely manner
• Organize and supervise the development and execution of Field work plans and schedules;
• Coordinates with the staff members and assists them in planning, training, budgeting, and conflict resolutions.

 Management of project staff and assets

• Conduct regular supervision, orientation, coaching and performance assessment of the Field officers;
• Ensure that field officers are provided with technical assistance and training in a bid to carry out their duties effectively; ensuring compliance with donor requirements and the production of good quality reports/monitoring data;
• Take assertive corrective action in case of problems or serious shortfalls in timelines, standards or compliance; escalating to the supervisor in case of difficulty;
• Ensure project assets are maintained in good condition and against safety standards.

 Representing PFTH and participate in networks (relationship development)

To represent PFTH to stakeholders & relevant networks; at all times behaving according to high standards of professionalism and enhancing PFTH’s visibility at local level.

Sub tasks

• Promote Relationship development (representing PFTH and participate in relevant networks/forums i.e. JADF accountability events, GEWEP coordination meetings with project partners, joint supporting field visits, project evaluations, etc);
• Coordinate the process of advocacy issues identification with social movement networks at district level;
• Ensure that PFTH adequately engages with the local leadership structure, and that project information and all advocacy issues are communicated as necessary;
• Be proactive in liaising with Donors & PFTH Head Office, keeping them fully informed of progress, supporting field visits and maintaining excellent relationships at all times.

 Additional general responsibilities

• Be proactive in ensuring that PFTH’s core values, code of conduct, and principles of gender equity and diversity are upheld throughout area of responsibility;
• Take responsibility for ensuring personal safety and security; giving due care and consideration to the impact of personal decisions on the safety and security of others;
• Take responsibility for personal performance, be accountable for own actions and decisions and be answerable for resulting consequences;
• Frequently brief and consult with the Project Coordinator to mitigate any risks associated with the project implementation;
• Carry out other duties as requested by the supervisor.

Important relationships

Internal

• Collaboration with other project staff is required;
• Liaise with other colleagues with similar position/responsibilities in other PFTH’s projects in order to stay aware of latest developments in her/his area of work;
• Maintain strong links with other colleagues in general services/operations departments, in project area and elsewhere.

External:

• Maintaining strong links with project partners;
• Coordinate with other stakeholders at national and local levels, in particular members of JADF;
• Representation in national or provincial forums as appropriate: TWGs and JADFs.

 Requirements for the role

Educational qualifications:

Minimum of a Bachelor’s degree in Development Studies, Gender Studies, Community Development, Social Sciences or other related fields.

Experience required:

• Having at least 3 years’ field supervision experience working with local or international NGOs in project management, community development or livelihoods projects is highly required;
• Strong experience and knowledge of civil society organizations in Rwanda;
• Experience in establishing and maintaining collaborative relationships with different stakeholders in gender equality and women’s empowerment, social movements/networks, donors and government counterparts;
• Experience in staff management;
• Experience with project management;
• Demonstrated experience working with civil society organizations, multi-donor agencies and or developmental partners.

Technical skills:

• Having a basic understanding of project management and organizational skills with an ability to supervise and lead the team to achieve the goals and objectives of the organization;
• Fluent communication (verbal & written) skills in English/French as well as Kinyarwanda required;
• Strong report writing skills;
• Able to think creatively and to innovate;
• Computer literacy in Microsoft Excel, Word, power point, outlook is absolutely essential;
• Good planning, organizing and problem-solving skills;
• Demonstrated self-awareness, leadership and interpersonal skills.

Competencies:

• Ability to inspire and develop Others;
• Demonstrated capacity to facilitate change and focus on impact;
• Demonstrate integrity by modeling the PFTH values and ethical standards;
• Ability to perform specialized tasks related to Results-Based Management;
• Excellent knowledge of gender equality and women empowerment;
• Ability to contribute to team building and learning environment.

HOW TO APPLY

Interested candidates should address their application enclosed with a cover letter, Curriculum vitae, academic documents and other certificates to the Chairperson of PRO-FEMMES/ TWESE HAMWE and delivered in hard copy at PRO-FEMMES/TWESE HAMWE head office located at Gahanga in Kigali city not later than Monday 14^th November 2022 at 4:00 pm. PFTH is an equal opportunity employer and Female candidates are strongly encouraged to apply for this position.

Please note that Only short-listed candidates will be contacted for written test.

Done at Kigali on 2^nd November 2022

Emma Marie Bugingo

Executive Director 

Pro-Femmes/TweseHamwe