Procurement Officer in charge of Procurement Committee at PIH – Partners In Health: (Deadline Ongoing)
Job Description
Job Title:
Procurement Officer in Charge of Procurement Committee
Department:
Finance
Grade:
2D
Location:
Kigali
Reports to:
Procurement Operations Manager
Positions reporting to:
N/A
Organizational Profile
1
In 2005, PIH and its Rwandan sister organization, Inshuti Mu Buzima (IMB), began working in partnership with the government of Rwanda to address the HIV/AIDS epidemic afflicting the population and to comprehensively strengthen the public health system in rural, underserved districts in Rwanda. Today, PIH supports delivery of comprehensive integrated non-communicable disease (NCD) services in three rural districts of Rwanda, including cancer care. Cancer care is predominantly based at the flagship Butaro Cancer Center of Excellence (BCCOE), which was inaugurated in June 2012 and has since provided care to over 9000 patients, with services ranging from cancer prevention, diagnosis, and treatment.
2
Specific Responsibilities:
Responsible for implementing and organizing meetings of the Procurement Committee as per the Chairperson’s guidance. This includes sending out invitations to members.
Responsible for booking the meeting venue of the Committee, and organizing all related logistics.
Shall be responsible for recording minutes of the Committee’s deliberations and recommendations
He /She shall also provide thoughts during the committee deliberations
Shall be responsible for preparing tender reports for committee review and approval on time
He/she shall ensure timely follow up to committee members, Departmental heads and ED for signing of tender reports and contracts.
Shall be responsible for filing the reports of the tender committee and any other documents related to the tendering process.
Shall be responsible for entry of signed reports into the e-procurement system
To respond in a timely manner to emails and inquiries related to meeting schedules, sitting sessions and the signing process of the committee
Under the Chairperson’s guidance, he/she shall communicate with potential bidders/suppliers in form of invitations, seeking clarifications/additional information
To perform any other duties as may be assigned by the direct Supervisor and/or the Chairperson of IMB Procurement Committee.
Required Skills and Qualifications
Bachelors’ degree in Management and administration, Procurement & Logistics or related fields;
A minimum of 3 years working experience in Office administrative/secretarial work.
Having some experience in procurement and logistics is an added advantage.
Excellent organizational and multi-tasking skills
Proven ability to work under pressure, to tight deadlines and sometimes irregular hours
Confident and highly confidential personality
Shorthand and excellent typing skills
Excellent skills in Excel and PowerPoint (speed and accuracy essential).
Fluent in English and Kinyarwanda. Knowing French is an added advantage. Proficiency in written-English is a Must.
Ability to work and live in rural settings.
Ability to live PIH/IMB values: Ubumuntu-Compassion, Ubupfura-Integrity, Ubunyangamugayo-Honesty, Ubwubahane-Mutual respect, Ubumwe-Solidarity, Agaciro-Dignity, Kugira ishyaka-Determination
At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures
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