Procurement Officer (Microfinance) at BRAC: (Deadline 20 October 2022)

Procurement Officer (Microfinance) at BRAC: (Deadline 20 October 2022)

JOB OPPORTUNITY

BRAC is the world’s largest, and leading development organization dedicated to poverty alleviation and empowerment of the poor. Initiated in Bangladesh in 1972, BRAC now operates in 11 countries across Asia, Africa. To counter poverty and promote social empowerment, BRAC strategically integrates development programs in microfinance, agriculture, health, education, human rights and legal aid, community empowerment, and more.

BRAC Rwanda Microfinance Company PLC is registered with Rwanda Development Board in September 2018 and was approved license from National Bank of Rwanda to operate Microfinance and other financial services in Rwanda. BRAC Rwanda is looking for competent, dynamic, and self-motivated Rwandans to fill the following regular position.

Position: Procurement Officer (Microfinance)  

Job Location: Country Office

Gender: Female candidates are encouraged to apply.

Major Duties and Responsibilities:

• Prepare procurement plan and sourcing strategy design.
• Facilitate Programs’ annual and quarterly procurement plans preparation, and undertake consolidation and validation processes.
• Prepare a Procurement Tracker for local and international purchases that contains information required by Departments.
• Establish and maintain vendor contact to place, follow up, and expedite orders to ensure deliveries meet targeted delivery schedule with contract terms.
• Perform risk analysis review for all contractual documents and recommend mitigating options
• In collaboration with User department, coordinate the preparation of Terms of Reference for goods services required.
• Develop methodology and monitoring tools for procurements that will support program heads tracking the execution of respective purchase requests.
• Work with procurement committee to review and coordinate the timely processing of goods and services.
• Manage procurement performance indicators, prepare and submit weekly updates and monthly reports Admin manager.
• Draft and negotiate a wide range of contracts including services, consulting, marketing, licensing, non-disclosure, data privacy, and other commercial and technology related agreements
• Input completed contracts into the contract management system and capture key terms
• Contract management and monitoring of construction and civil works expansion of projects.

Specific Procurement function:     

• Follow up the timely preparation of technical specifications/ToRs;
• Prepare tender documents;
• Produce tender notices
• Distribute tender documents and receive bidders;
• Open and evaluate bids;
• Prepare notification letter for bidders and recommend contract awards.
• Ensure proper contract administration
• Organize and participate in contract negotiation
• Follow-up contract execution and completion in collaboration with the user department;
• Prepare certificates of completion for suppliers;
• Serve as secretary to the institution tender committee;
• Ensure effective contract related management by end users.
• Ensure the implementation of procurement laws and regulations.
• Produce and submit timely monthly report to ADP on procurement plan progress;
• Produce procurement report as required by a funding institution or donor;
• Facilitate procurement audit;
• Ensure a proper and safe filling system for procurement information
• Ensure compliance to procurement ethics (transparency, integrity and equity etc.).

Safeguarding Responsibilities:

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so.

Knowledge, Skills & Competencies:

• Effective communication skills.
• Writing and reporting skills in English are mandatory
• Computer skills.

Educational Qualifications and experience 

Bachelor’s Degree in Procurement with procurement/ supply chain management and having 3 Years of relevant experience in private NGOs or government institution.

If you feel you are the right match for the above-mentioned positions, please follow the application instructions accordingly

Candidates need to send a signed Cover letter in PDF format indicating the title of position applied for, updated CV mentioning educational and professional qualification, years of experience, and notarized scan copies of academic qualifications. All those documents should be sent through email: recruitment.rwanda@brac.net , Application deadline is 20th October 2022

Please note that only short-listed candidates will be called for written test and interview.