Procurement Specialist at Rwanda Environment Management Authority (REMA): Deadline 23 April, 2024
Job responsibilities
• Review all available projects documents to facilitate the establishment of procurement procedures for the management and implementation of the projects ● Ensure all procurement are conducted based on the laws governing public procurement in Rwanda as well as development partner’s procurement regulations (World Bank, AfDB, NDF, UNDP…) for the procurement of goods, works and services and non-consultancy services. • To prepare and update the projects’ Annual Procurement Plan, the estimated cost for each tender, the procurement or selection methods and processing times till completion of each procurement activity. • Monitor procurement implementation and update the procurement plans prepared at the beginning of the projects annually and whenever it becomes necessary to do so; • Prepare bidding documents and request for proposals ensure that adheres to public procurement regulations both public and development partners throughout the whole process of procurement from initiation to contracting; • In consultation with the projects and technical department, coordinate the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and Specifications for the preparation of bidding documents for goods activities; • Participate in evaluation of expressions of interest for short lists and pre-qualification of suppliers and contractors; • Initiate the procurement processes, including those for International and Local Competitive Bidding procedures, ensuring compliance with agreed procurement methods’ thresholds and prior review requirements specific to the projects; • Receive bids and participate in bid opening sessions, evaluating goods bids and consultants’ proposals, and ensuring that the appropriate guidelines are followed to arrive at the recommendations for award in favour of suppliers and consultants; • Coordinate the response to the inquiries, and communicate the results of the evaluation process to the applicants, in response to guidelines; • Prepare the minutes of the public procurement committee meetings and also prepare the requests for “no objection”. and coordinate arrangements for the negotiation process, where necessary; • Prepare final contracts and ensure timely distribution of all relevant procurement and contract documents to all stakeholders; • Establish a performance monitoring database for all suppliers and consultants, and ensure efficiency and timeliness in the delivery of outputs from the services providers; • Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files, to ensure ease of retrieval of information and the ease of following the paper trail of procurement by independent external auditors, authorised agents during post-procurement reviews (PPRs); ● Initiate procurement processes, including those for international and local competitive bidding procedures ensuring compliance with agreed procurement methods in financing agreements as well as project procurement strategy for development(PPSD) ● Prepare minutes of evaluation, negotiation as well as contract amendment/extension for public tender committee meetings and also prepare the requests for no-objection and coordinate arrangements for the negotiation process. ● Prepare final contracts and ensure timely distribution of all relevant procurement and contract documents to all stakeholders. ● Establish a performance monitoring database for all suppliers and consultants and ensure efficiency and timeliness in the delivery of outputs from the services providers. ● Establish and maintain a central procurement filing system and ensure all related documents are included in the respective files to ensure ease of retrieval of information and the ease of following the paper trail of procurement by independent external auditors. ● Contract preparations and contract management to track the implementation process as well as determining the extension and renewals.
Minimum qualifications
1
Bachelor’s Degree in Procurement
7 Years of relevant experience
2
Master’s Degree in Procurement
3 Years of relevant experience
Required competencies and key technical skills
1
Demonstrated knowledge of the Government Umucyo e-procurement system and other relevant procurement systems;
2
Good organisational and time management skills with ability to plan workload and prioritize- be detail oriented and work under pressure of various deadlines;
3
Demonstrate professionalism and integrity
4
skills in Inclusiveness
5
• Highly motivated and self-starter person and he/she should able to work effectively as a member of a team
6
Familiarity with World Bank funded projects
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