Programme Associate- MSU-G7 UNDP at United Nations Development Programme: (Deadline 23 March 2022)

BACKGROUND

UNDP works in around 170 countries and territories, helping to achieve the eradication of poverty and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

UNDP is the knowledge frontier organization for sustainable development in the UN Development System. It serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan. UNDP’s 2018-2021 Strategic Plan emphasizes the critical links between environmental sustainability, climate change mitigation and adaptation, and broader efforts to achieve the goals of the 2030 Agenda and Paris Agreement. UNDP promotes and scales up integrated whole-of-governance approaches and nature-based solutions that reduce poverty and inequalities, strengthen livelihoods and inclusive growth, mitigate conflict, forced migration and displacement, and promote more resilient governance systems that advance linked peace and security agendas. UNDP works with governments, civil society, and private sector partners to integrate natural capital, environment and climate concerns into national and sector planning and inclusive growth policies; support country obligations under Multilateral Environmental Agreements; and implement the UN’s largest portfolio of in-country

Position Purpose

Under the guidance and direct supervision of the Head of MSU, the MSU Programme Associate provides assistance in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Associate supports the CO programme unit staff. The Programme Associate works in close collaboration with the DRR, operations, programme and project teams in the CO and UNDP HQs staff for resolving complex programme-related issues and information delivery.

KEY DUTIES AND ACCOUNTABILITIES

Quality Control

• Review project delivery and alert management to potential problems.
• Assist the Head of Unit on reviewing the Spot-checks and keep the CO as HACT compliant
• Review programme implementation modalities.
• Provide timely reports to management on CO performance & make recommendations for improvement, including benchmarks.
• Review project filing systems, identify problems, make recommendations.
• Ensure projects are in the correct stages of activity and assisting in the proper closure of projects both operationally and financially.
• Advise management on possible changes needed in implementation guidelines
• Ensure all the Spot checks are conducted and the actions mitigated by the responsible units

Provides effective support to management of the CO programme focusing on the achievement of the following results:

• Initiation and entering of projects into Atlas.
• Preparation of required budget revisions.
• Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
• Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
• Monitoring of CO dashboards and supporting the units to ensure all dashboards are up to date
• Analysis of the situation in programme, identification of operational and financial problems, development of solutions.
• Preparation and conduct of audit of NEX projects, implementation of audit recommendations.
• Management of the PRMS tool

Provides administrative support to the Programme Unit and DRR focusing on achievement of the following    results:

• Proper control of the supporting documents for payments before submission for approval
• Support the DRR office in preparing for partnership engagement meetings, managing the calendar and coordination support across units
• Other duties assigned by the DRR and Head f MSU
• Act on behalf of the head of MSU in their absence

REQUIREMENTS

Education:

• Bachelor’s degree, preferably with specialized certification in, Social Sciences, Business Administration, Accounting and Finance.
• Master’s Degree in Business or Public Administration, Economics, Political or Social Sciences would be desirable, but it is not a requirement.

Experience, Knowledge, and Skills

• 4 years’ relevant work experience with bachelor’s degree and 7 years relevant work experience with Secondary Education.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc ATLAS system) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Language Requirements

• Fluency in English/French desired and Fluency in the National Language of the duty station.

COMPETENCIES

Core

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility :LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination : LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

• Communications:Advocacy strategy and implementation: Ability to create and implement advocacy strategies which lead to impactful change. Ability to position a UNDP brand and uphold it to a high level of quality
• General (across the functions): Public relations: Ability to build and maintain an overall positive public image for the organization, its mandate and its brand, while ensuring that individual campaigns and other communications and advocacy initiatives are supported in reaching the public
• Partnership management: Multi-stakeholder engagement and funding: Knowledge and ability to forge multi-stakeholder partnerships and remove any obstacles to resource mobilization and multi-stakeholder funding platforms, ability to map donors and effectively engage them in areas of the UNDP work and comparative advantage.
• Audit & Investigation – Audit Critical creative and foresight applied to audit and investigation Possess essential critical thinking and foresight capacity to analyse facts to form a judgment and advise the Senior management on the mitigation measures to effectively manage the assigned projects/ programs.
• Digital & Innovation: Data analysis: Ability to extract, analyses and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making. Promote innovation and digital in managing the assigned portfolio.
• Finance: Anti-fraud and anti-bribery and corruption: Understanding the policy and best practice relating to anti-bribery and corruption control. Anti-fraud: Understands the fraud risks faced by public bodies and being able to effectively analyse data to support fraud identification and fraud risk management; understands the fraud risks faced by public bodies and is able to conduct fraud risk assessment and response plan

IMPORTANT NOTE:

• Candidates selected pursuant to this vacancy may be subject to UNDP’s policy on Probation upon assignment.

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• Important information for US Permanent Residents (‘Green Card’ holders)
• Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
• UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

• Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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