Project coordinator at PRO-FEMMES/TWESE HAMWE (PFTH): (Deadline 7 August 2023)

Project coordinator at PRO-FEMMES/TWESE HAMWE (PFTH): (Deadline 7 August 2023)

JOB DESCRIPTION FOR PROJECT COORDINATOR AT PRO-FEMMES/TWESE HAMWE

1. Introduction

Pro-Femmes/ Twese Hamwe (PFTH) is an Umbrella of Rwandan Civil Society Organizations aiming at advancement of women status, peace and development. It was established in October 1992, and currently represents 53 member organizations within the country.  The mission of Pro-Femmes/Twese Hamwe is to eradicate all forms of discrimination towards women, to promote their socio-economic political and legal status, and to enhance the institutional and organizational capacities of its   member organizations through the promotion of sustainable human development approach based on gender equality and a culture of peace, justice and human rights.

PFTH in partnership with ENABEL is implementing the Unlocking Women’s Opportunities and resilience (WORK) at Kivu belt zone in five (5) districts. The project aims to empower women and young girls from Kivu Belt zone to increase their revenue and contribute to their social economic welfare through access to social protection services such as community health insurance, saving in EJO HEZA program, improved housing, improved nutrition status, hygiene and sanitation.

To achieve this, the project will equip women in informal trade (special focus on cross border traders) with skills and knowledge in business development and cooperatives management, facilitate them to formalize their businesses and access to finance. The project is being implemented in the Western Province of Rwanda, covering districts of Rubavu, Karongi, Rusizi, Rutsiro and Nyamasheke with borders and local ports close to DRC.

With reference to the above, PRO-FEMMES/TWESE HAMWE is looking for a suitable candidate to fill a position for a Project Coordinator.

2. Place of work: The Project coordinator will be based at the Head Office, at Kigali, Kicukiro district Gahanga Sector.
3. Tasks and responsibilities 

Under the supervision of Program Manager, the Project Coordinator will undertake the following specific tasks;

• Coordinating and Facilitating the Project Planning Process 

To develop plans and strategies that will contribute to sustainable improvements in the wellbeing of Project beneficiaries: Including but not limited to:

Sub Tasks:

• Ensuring that detailed weekly, monthly, quarterly and annual work plans and budgets are developed in order to deliver against all aspects of the project
• Overseeing the fund request process, ensuring that the relevant documents are prepared and roles and responsibilities of PFTH are clarified
• Ensuring the overall coordination of the project staff & project activities
• Planning and forecasting grant expenditure, project activities, procurement and staffing to ensure compliance with the project contract and budget and to prevent overspending or under spending
• Conduct regular monitoring, evaluation and reporting on project progress to PFTH, ENABEL and to other project stakeholders.
• Produce monthly, quarterly and annual reports in relation to the project activities and other reports as reasonably requested by her/ his supervisor

• Coordinate Project implementation

Sub Tasks:

• Ensuring that all project components are implemented according to the project plans, in order to meet all goals and objectives; taking assertive corrective action in the case of missed deliverables;
• Ensuring monitoring is conducted in order to measure progress against the baseline assessment findings and analyze the success of interventions to date and all surveys planned in the project are conducted;
• Ensure that the project field officers/Proximity Advisors carry out the activities planned and if any delay, a catch plan is established and any constraint is timely communicated to her/his supervisor;
• Ensure budget is utilized against the plan, any change is timely communicated to ENABEL for seeking approval after internal consultation and all requests are made on time;
• Ensure compliance with reporting period as required by the partner/ENABEL and PFTH

• Advocacy and policy influencing

• Understand the context of policy influencing in Rwanda and what the project wants to achieve in particular and Pro-Femmes’ advocacy agenda in general
• Coordinate with colleagues at Pro-Femmes and the team to determine advocacy needs and set forth the plan to be implemented under the project and Pro-Femmes
• Plan and deliver advocacy capacity building to Pro-Femmes team and other CSOs staff including but not limited to policy analysis, writing policy briefs, measuring advocacy impact, etc.
• Lead the process of information gathering, analysis of those information and develop advocacy messages to be presented to key decision makers
• Lead the development and implementation of the advocacy strategies, and advocacy campaigns related to the project advocacy agenda and produce related reports
• Participate in mentoring and coaching of Pro-Femmes staff and other CSOs on advocacy and policy influencing
• Lead the design, implementation and management of advocacy campaigns/interventions related to both the project and Pro-Femmes
• Identify existing local, national and regional networks and alliances with regional advocacy/coalition organizations and guide them on how to actively engage in national advocacy and policy influencing agenda
• Develop and validate policy briefs, policy proposals and campaign materials for local, national advocacy
• Identify key moments for advocacy and policy influencing and drive the work related to the development of advocacy messages and policy briefs
• Develop the project advocacy and policy influencing monthly, quarterly and annual plan in consultation with ENABEL team and other CSOs
• Collaborate with key national CSOs and key stakeholders and engage them in the all efforts related to evidence gathered, advocacy implementation, results measurement and the monitoring of the implementation of national, regional and international policy commitments related to improving cross border trade
• Facilitate local, national spaces for dialogue for women and girls to exchange on the implementation of the above-mentioned commitments and issues that need to be advocated for

Quality, Learning & Knowledge Management

To lead reflection on, documentation of and communication of project experiences and achievements and promote effective monitoring of program activities and a learning environment.

Sub tasks:

• Contributing towards the development of effective impact measurement, knowledge management and internal accountability systems for the project
• Coordinating regular data and information collection and analysis for all project activities, according to the agreed systems with ENABEL
• Organizing regular information gathering and sharing opportunities

• Conduct field visits in the mentioned 5 districts according to sectors of operation

• Ensuring that any ‘success stories’ suitable for publicity purposes are properly recorded
• Ensuring that lessons learned are documented and disseminated Represent PFTH in ENABEL meetings and other relevant meetings related to the project;
• Collaborate with a project team at ENABEL and provide update to PFTH’s management team;
• Collaborate with key partners including CSOs on the field and at national level that are relevant to the project implementation
• Design project proposals for submission to potential donors;
• Perform other tasks as shall be advised by the supervisors at PRO-FEMMES/TWESE HAMWE.

5. DESIRED COMPETENCIES AND QUALIFICATIONS FOR COORDINATOR 

The candidate should fulfill the following competencies and qualifications:

• Bachelor’s Degree in Economics, Business Administration, Management, Finance, accounting or any other related social sciences;
• At least Five (5) years’ progressive experience in managing projects related to Trade, Gender and GBV, economic behavioral change and empowerment.
• Strong understanding of the East African Community, CEPGL, COMESA and regional Integration in broad;
• Strong experience and knowledge of civil society in Rwanda;
• Experience and knowledge of national and regional issues relevant to cross border trade;
• Experience in Networking, building coalitions, lobbying and advocacy especially for gender related issues;
• Understanding the role of psycho-social status in business management;
• Fluency in English and Kinyarwanda. Knowledge of French is an added advantage;
• Computer literate (high proficiency in word, Excel and Power point).
• Excellent communicator orally and in writing;
• Innovative, self –driven and team player;
• Interpersonal skills with experience of working in multicultural contexts. 

HOW TO APPLY

Interested candidates should send their application enclosed with a cover letter, Curriculum Vitae, Academic documents and other relevant work certificates to the Chairperson of Pro-Femmes/ Twese Hamwe and delivered in hard copies to Pro-Femmes/ Twese Hamwe offices no later than 16h00 on Monday 7^th August 2023. Pro-Femmes/ Twese Hamwe head office is located next to Gahanga Sector offices, Kicukiro District. For any inquiry, you may contact us on: 0788521600

N.B

• Only short-listed candidates will be contacted for a written test;
• Online applications will not be considered.

Done at Kigali, on 26^th July 2023

Emma Marie Bugingo

Executive Director 

Pro-Femmes/TweseHamwe