RCCDN Rwanda Climate Just Communities Administrative Assistant at Rwanda Climate Change and Development Network (RCCDN): (Deadline 10 August 2023)

Description

RCCDN is a national member-driven civil society network working on climate change and other development challenges. It is a network composed of 66-member organisations working throughout the entire Rwandan territory. The organisation works with stakeholders including; communities; civil society organisations; media; business sector; government; intergovernmental institutions and research and higher institutions of learning. The objectives of RCCDN were designed to ensure effective networking and communication among members in the country to collectively identify their priority needs and be empowered to take a stand positioning for sustainable development amidst climate change challenges.

The CJC RCCDN Administrative Assistant role is responsible for Finance and Governance within RCCDN, Financial Control and Reporting, Programme Staff Capacity Building and Budgeting. The Administrative Assistant will manage finances for the Climate Just Communities (CJC) programme in RCCDN and will support member delivery partner’s grant management, work closely with the RCCDN Coordinator and Finance and Programme teams over the 3 year Scottish Government funded programme.

The CJC programme is being implemented across 3 Districts and jointly in consortium with SCIAF (Lead Service Provider), Christian Blind Mission (CBM) UK (Sub-Contractor) and local delivery partners/suppliers are Rwanda Climate Change and Development Network (RCCDN), DUHAMIC-ADRI, Duterimbere, Rwanda Development Organisation (RDO)) and National Union of Disabilities Organisation Rwanda (NUDOR).

Safeguarding Programme Participants-Children & Adults:

RCCDN is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct), which outlines the expected behaviours and the responsibility of all staff, consultants and other organisational representatives.

Any candidate offered a job with RCCDN will be expected to sign RCCDN’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employment will be subject to pre-employment checks, including satisfactory references and appropriate screening (e.g., police/Garda vetting, counterterrorism and anti-trafficking). RCCDN also participates in the Inter-Agency Misconduct Disclosure Scheme, and all employees will be subject to this as part of the contract of employment.

Key Duties & Responsibilities

The Administrative Assistant  will be directly Reporting to the RCCDN Coordinator. Specifically, he/she will:

• Arrange appointments/meetings and maintains supervisor’s calendar, receives high-ranking visitors, places and screens telephones calls and answers queries with discretion.
• Draft substantive correspondence and ensures follow-up.
• Prepare briefing materials for supervisor for use in official trips and meetings.
• Assist the Operations Manager and Human Resources Officer in HR related matters particularly with preparation posting/meetings/MOMs for new office structure posts
• Organize and maintain the filing system for the Operations Unit on various subjects, including lists of suppliers, contractors, consultants, etc…
• Assist in the organization and preparation of the CO workshops/events/meetings and takes minutes or notes upon request.
• Provide administrative support to ensure the accuracy and consistency of the delivery of services.
• Prepares informal translations and may act as interpreter.

Other Responsibilities

• Any other duties as assigned and set out by the Programme Coordinator, Finance Manager and/ or RCCDN’s Coordinator.

Person Specification – Essential Requirements

 Qualification

Relevant Degree in Administration or Hospitality Management

Experience

• 5 years experience in Accounting/Finance Position particularly with an audit orientation with NGOs in the relevant position/s. Knowledge of SAGE 100 would be added bonus
• Proven experience in working with private / commercial grants
• Impeccable integrity and work ethics, Accuracy, attention to detail. Experience working with management information systems.
• Demonstrated ability to work with a participative style within teams. Ability to work on own initiative.
• A commitment to social justice and the ethos of RCCDN.
• Expertise in Word. Intermediate to advanced excel

Skills

• Ability to motivate staff to align behind a shared vision and objectives.
• Highly organised, with excellent planning, prioritisation and problem-solving skills.
• Excellent verbal and written communication skills.
• Competent in Microsoft packages (Word, Excel).
• Fluency (written and spoken) in English.

Qualities

Understanding of, and empathy with, the role of the Church in development.

Other

Commitment to principles of safeguarding of programme participants.

Applications

Applications should be sent to E-mail: [email protected] no later than Wednesday the 10^th August 2023 at 17:00.